The Role
Provide general administrative and clerical support including filing, communications, scheduling, data entry, visitor reception, meeting logistics, and document preparation. Maintain accurate records, handle confidential information, support process improvements, and assist departments to ensure smooth daily office operations.
Summary Generated by Built In
Summary
The Administrative Assistant (Entry Level) plays a vital role in supporting the efficient operation of the organisation by providing comprehensive administrative and clerical assistance across departments. This position ensures seamless day-to-day office functions through effective management of documentation, communication, scheduling, and record-keeping. Ideal for early-career professionals with 0–2 years of experience, the role demands strong organisational abilities, clear communication, and a proactive mindset. The Administrative Assistant contributes to a productive work environment by maintaining accuracy, confidentiality, and professionalism in all tasks, while supporting process improvements and operational continuity.
The Administrative Assistant (Entry Level) plays a vital role in supporting the efficient operation of the organisation by providing comprehensive administrative and clerical assistance across departments. This position ensures seamless day-to-day office functions through effective management of documentation, communication, scheduling, and record-keeping. Ideal for early-career professionals with 0–2 years of experience, the role demands strong organisational abilities, clear communication, and a proactive mindset. The Administrative Assistant contributes to a productive work environment by maintaining accuracy, confidentiality, and professionalism in all tasks, while supporting process improvements and operational continuity.
Responsibilities:
- Provide administrative and clerical support to departments and team members as required.
- Prepare, organise, file, and maintain physical and electronic records, documents, and correspondence.
- Manage incoming and outgoing communications, including emails, telephone calls, and letters.
- Schedule appointments, meetings, and maintain calendars for supervisors or departments.
- Assist in preparing reports, presentations, meeting minutes, and other business documents.
- Receive and attend to visitors, clients, and stakeholders in a professional and courteous manner.
- Support office operations by monitoring and replenishing office supplies and equipment when necessary.
- Assist with data entry, record keeping, and maintaining accurate databases.
- Coordinate logistics for meetings, training sessions, and other organisational events.
- Ensure confidential information is handled securely and in accordance with organisational policies.
- Liaise with internal departments and external stakeholders to facilitate effective communication and workflow.
- Assist in processing routine administrative requests and resolving basic office-related issues.
- Support the implementation of administrative procedures and contribute to process improvement initiatives.
- Perform any other administrative duties and responsibilities as assigned by the supervisor or management.
Skills Required
- 0-2 years of relevant experience
- Strong organizational skills
- Clear verbal and written communication skills
- Proactive mindset and ability to prioritize tasks
- Ability to handle confidential information securely
- Calendar and appointment scheduling experience
- Data entry and accurate record keeping
- Ability to prepare reports, presentations, and meeting minutes
- Professional reception of visitors and stakeholders
- Experience coordinating logistics for meetings and events
- Support implementation of administrative procedures and process improvements
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The Company
What We Do
Jobberman is Nigeria's leading career development and recruitment solutions company, focusing on connecting qualified job seekers with verified employers. Headquartered in Lagos, Nigeria, the company operates as an online job marketplace and career portal. It provides comprehensive online career development support, training services, and personalized HR solutions designed to empower job seekers and assist employers in finding the right talent.
