Administrative Assistant

Description

Company Overview:
At Echoing Hills, we are committed to assisting individuals with developmental and/or intellectual disabilities to reach their fullest potential. We provide support with love, joy, peace, patience, kindness, goodness, faithfulness, gentleness, and self-control – the nine Fruit of the Spirit. By living out these values, we create an environment where individuals served, families, and team members can thrive.

Job Summary:
The Corporate Administrative Assistant provides administrative and operational support for the Corporate Office and leadership team. This position serves as the primary point of contact for visitors, employees, families, donors, vendors, and community partners while ensuring the efficient day-to-day operations of the Corporate Office. The Corporate Administrative Assistant supports organizational communication, meeting coordination, fundraising administration, office management, and a variety of special projects that help advance the mission of Echoing Hills.

Responsibilities:

• Serve as the primary receptionist by greeting visitors, answering and directing phone calls, providing campus tours, and ensuring a welcoming experience for all guests.
• Provide administrative and clerical support for the Corporate Office and leadership team, including preparing correspondence, reports, presentations, meeting materials, and other documents.
• Coordinate calendars, schedule meetings, reserve conference rooms, arrange travel, and assist with meeting logistics, including agendas, minutes, catering, and room setup.
• Support the Development Department by processing donations within Bloomerang, preparing donor acknowledgements, generating reports, and assisting with fundraising administration in accordance with organizational procedures and nonprofit best practices.
• Assist with state charitable solicitation registrations by coordinating required documentation, working with external vendors, and managing related invoicing.
• Maintain office supply inventory, coordinate mail services, and support the overall organization and efficiency of the Corporate Office.
• Serve as a liaison between individuals contacting the Corporate Office and the appropriate departments or leadership team members.
• Participate in Ministry fundraising events, committees, emergency operations, and other duties as assigned.

Qualifications:

• High School Diploma or GED required; Associate's Degree preferred.
• Minimum of three (3) years of experience in administrative support, office management, executive support, or a related office environment preferred.
• Experience with donor management software, nonprofit administration, or fundraising support is preferred.
• Strong computer skills, including Microsoft Word, Excel, Outlook, and other office software.
• Strong organizational, communication, customer service, and time management skills.
• CPR, First Aid, and Medication Administration certifications required within three months of hire.
• Valid driver's license with an insurable driving record and reliable transportation.
• Demonstrated Christian background and commitment to the Ministry's mission and values.

Work Conditions:

• Primarily office-based work in a professional administrative environment.
• Typical schedule is Monday through Friday during normal business hours, with occasional evenings, weekends, holidays, and overtime as needed.
• Occasional local travel may be required for meetings, training, fundraising events, and other Ministry activities.
• Requires prolonged periods of sitting, computer use, operation of standard office equipment, and occasional lifting, carrying, and meeting setup activities.

We offer a place for professional growth and the fulfillment of serving in a faith-based ministry. If you are passionate about supporting others, creating exceptional organizational experiences, and making a meaningful impact through administrative excellence, we invite you to apply. Join our team and help create opportunities for individuals to know and experience Jesus Christ.

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