Teche Health, A Federally Qualified Health Center, per Section 330 of the Public Health Service Act, is currently seeking qualified applicants for the Administrative Assistant position in Franklin, LA.
JOB SUMMARY:
Performs general clerical duties, including but not limited to photocopying, faxing, mail distribution, and filing. Coordinates and maintains records for staff office space and phones. To ensure all administrative tasks are efficiently and effectively implemented.
JOB DUTIES AND RESPONSIBILITIES:
- Welcome and greet clients and office guests by providing excellent customer service.
- Screen phone calls, redirect calls, and take messages.
- Provide general support to visitors and direct them to the right departments if need be.
- Maintain a clean, organized, and professional reception area.
- Manage the administration Sign-in Book. (Distribute Visitor’s Badges) and notify staff of arrivals.
- Check each building for outgoing mail.
- Run postage on all outgoing mail.
- Order food for meetings.
- Manage boardroom calendar and coordinate daily office activities.
- Receives deliveries; sorts all packages from FedEx and UPS. Notify Rebecca when packages are received for inventory purposes. Place tickets in SysAid for all packages once checked in.
- Place a ticket in SysAid for temperature-sensitive packages.
- Handle all administrative requests and queries.
- Prepare and organize meeting materials.
- Set up conference room or virtual meetings.
- Receive deliveries; sort and distribute all mail from all sites.
- Organizing and scheduling meetings.
- Write and distribute emails, correspondence memos, letters, faxes, and forms.
- Maintain contact lists.
- Perform special projects as assigned.
- Perform data entry and maintain filing system (physical and digital).
- Ensure operation of equipment by completing preventive maintenance requirements (calling for repairs).
- Handle sensitive information in a confidential manner.
- Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.
- 1-3 years of clerical, secretarial, or office experience.
- Data entry experience preferred.
- Working knowledge of general office equipment.
- High degree of attention to detail.
Communication Ability:
- Strong verbal and written communication skills.
Math Ability:
- Basic math skills
Computer Skills:
- Proficient in computer skills, including Microsoft Office.
Professional Skills:
- High level of confidentiality required.
- Ability to work independently.
- High degree of attention to detail.
Benefits Package:
- Medical, Vision and Dental Health Insurance
- Accidental Insurance
- Critical Illness Insurance
- Long Term Benefits
- Short Term Benefits
- Free Life Insurance
- 401K Plan Benefits
- Paid Vacation
- Paid Sick Time
- Set Schedule
- No Weekends
- National Health Service Corps Site
- 11 paid holidays
- Family-Friendly Work Environment
- Eligible for Student Loan Forgiveness through Federal and State Programs
Eligibility Requirements:
- All employees must meet eligibility standards in order to be considered for the position applying for. Internal applicants must be with be with the organization for at least one year, with no disciplinary actions on file. If you have not been with the organization for a year, approval from your direct supervisor will be needed.
**Due to CMS Mandate all applicants must be fully vaccinated prior to onboarding with Teche Health with the exception of an approved Medical or Religious Exemption.**
Skills Required
- High school diploma or GED
- 1-3 years clerical, secretarial, or office experience
- Working knowledge of general office equipment
- Proficient in Microsoft Office
- Strong verbal and written communication skills
- Basic math skills
- High level of confidentiality
- Ability to work independently
- High degree of attention to detail
- Associate's degree in Business Administration
- Data entry experience
- Fully vaccinated for COVID-19 (unless approved medical or religious exemption)
What We Do
Teche Action Board, Inc., operating as Teche Health, is a private, not-for-profit Federally Qualified Health Center founded in 1974. It is dedicated to providing comprehensive, safe, and quality primary and preventive healthcare services to residents in its service areas, regardless of their ability to pay.
