The Administrative Assistant
- Provides administrative support to section leadership
- Manages complex calendars, schedules meetings, and coordinates travel arrangements.
- Prepares correspondence, reports, presentations, and other confidential materials.
- Screens calls, manages communications, and routes information appropriately.
- Prioritizes competing demands and ensures timely completion of tasks and projects.
- Maintains confidential files and sensitive information.
- Manages office supplies, equipment, and purchasing processes.
- Prepares and tracks budgets, expenses, and accounts payable documentation.
- Creates and maintains databases, spreadsheets, and reports.
- Navigates internal systems.
- Coordinates meetings, conferences, and events, including preparation of materials.
- Supports payroll processes and timekeeping functions as assigned.
- Assists with research, reporting, and administrative projects.
- Coordinates communications such as newsletters and organizational updates.
- Supports community partnerships, events, and organizational initiatives.
- Organizes employee recognition and departmental events.
- Maintains professionalism and effective communication with all stakeholders.
- Has excellent customer service and interpersonal skills.
Education: Associate degree required or 2 years of experience may be considered in lieu of degree.
Experience: Minimum of 5 years of administrative assistant or related experience required.
Licensure, Certification, and/or Registration: None.
Life Support: Not required.
Other Minimum Qualifications: Strong customer service orientation and advanced business writing skills. Proficiency in Microsoft Office applications. Excellent communication, organizational, and grammar skills. Ability to manage multiple priorities and maintain confidentiality.
This job description is intended to be a representative summary of the major responsibilities and accountabilities performed by incumbents in this role. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description.
Compensation Range:
$18.70 - $26.18Employee pay is based on a variety of factors, including qualifications, credentials, education, and prior work experience. The compensation range does not include benefits or pension plan.
Recruiter:
REBECCA MINORRecruiter Email:
[email protected]For more information, contact the HR Service Center at 1-800-599-2537.
Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 800-599-2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.
For more information on E-Verify: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies
Benefits, Pay and Well-being at Carilion ClinicCarilion understands the importance of prioritizing your well-being to help you develop and thrive. That’s why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life – at work and when you’re away.
When you make your tomorrow with us, we’ll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion:
- Comprehensive Medical, Dental, & Vision Benefits
- Employer Funded Pension Plan, vested after five years (Voluntary 403B)
- Paid Time Off (accrued from day one)
- Onsite fitness studios and discounts to our Carilion Wellness centers
- Access to our health and wellness app, Personify Health
- Discounts on childcare
- Continued education and training
Skills Required
- Associate degree or 2 years of experience in lieu of degree
- Minimum of 5 years administrative assistant or related experience
- Strong customer service orientation
- Advanced business writing skills
- Proficiency in Microsoft Office applications
- Excellent communication, organizational, and grammar skills
- Ability to manage multiple priorities and maintain confidentiality
What We Do
Carilion Clinic is a non-profit integrated health care organization serving nearly one million people in Virginia through a comprehensive network of hospitals, outpatient specialty centers, and advanced primary care practices.
