Based in Mountain View, CA., NeuroPace is a commercial-stage medical device company focused on transforming the lives of people suffering from epilepsy by reducing or eliminating the occurrence of debilitating seizures. Its novel and differential RNS System is the first and only commercially available, brain-responsive platform that delivers personalized, real-time treatment at the seizure source.
At NeuroPace, employees are our greatest asset. We are continually searching for solution-oriented individuals who can bring energy and creativity to our growing workforce. At NeuroPace, our success depends upon our ability to recruit and retain the most talented, enthusiastic and dedicated people we can find and providing them with a dynamic and challenging environment in which to thrive.
NeuroPace is seeking a proactive, highly organized Administrative Assistant to support the VP of Sales and VP of Marketing. This role requires exceptional communication skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate will have experience in the life sciences and/or medical device space, and be familiar with and interested in Sales & Marketing operations.
Key Responsibilities
- Scheduling & Meetings: Provide sophisticated calendar management for the VP of Sales and VP of Marketing to optimize time management. Proactively resolve conflicting needs and requests, use judgement and knowledge of department priorities to make informed recommendations to ensure smooth day-to-day engagements. Coordinate department & leadership team meetings and prepare agendas/logistics.
- Travel Management: Handle complex travel arrangements, for multiple executives and team members, including organizing weekly domestic travel (air and ground transportation), hotels, and itineraries. Review options to ensure choices are cost-effective & within company policy and budget.
- Financial & Administrative Support: Reconcile expenses weekly for VP of Sales and VP of Marketing, manage Sales AMEX statements monthly, track spend against budget at a high-level, and prepare correspondence, reports, and presentations.
- Event & Meeting Coordination: Support in-person & virtual sales and marketing group meetings including Field Training, National Sales Meetings, Mid-Year Meetings, Field Leadership Meetings, QBRs, and commercial calls. Handle hotel contracts, catering, local team activities, and logistics for special events.
- Onboarding & (Ongoing) Training: Coordinate new hire training (quarterly), order materials, handle logistics, printing and shipping of materials, and facilitate new hire welcome items such as scrubs and backpacks. Work with Commercial Excellence team to coordinate and support ongoing training and development activities of Sales & Marketing teams.
- Project & Logistical Oversight: Collaborate on strategic initiatives, oversee board meeting logistics, and manage slide deck content.
Qualifications
- AA or Bachelor's Degree preferred with 3 to 5 years of administrative assistant experience. Life sciences, Pharma or Medical Device industry experience a plus.
- Proven ability to handle sensitive information with discretion. Excellent verbal and written communication skills.
- Proficient in Microsoft Office and adaptable to new technologies.
- Self-starter with strong time management and multitasking skills.
- Ability to travel (within the U.S.) at least quarterly.
- This role involves independent decision-making, adaptability, and willingness to handle additional tasks as needed to ensure the seamless operation of executive functions.
$85K-$100K base salary- Compensation will be determined based on several factors including but not limited to skill set, years of experience and geographic location.
Benefits
- Medical, Dental & Vision Insurance
- Voluntary Life
- 401K
- RSU
- 529 plan
- ESPP Program
- Health & Wellness Program
- Generous Paid Time Off plus eleven paid holidays
- FSA & Commuter Benefits
NeuroPace is proud to be an equal opportunity employer and values the contributions of our culturally diverse workforce.
San Francisco and Los Angeles applicants: The Company will consider for employment qualified applicants with Criminal Histories in a manner consistent with the requirements of the Los Angeles Fair Chance in Hiring Ordinance or the San Francisco Fair Chance Ordinance (as applicable)
PRIVACY NOTICE: NeuroPace takes its responsibility to protect your personal information seriously, and it uses reasonable safeguards to avoid unauthorized use or disclosure of it, and inadvertent loss or impermissible alteration of it. NeuroPace complies with all applicable federal and state laws and regulations that govern the handling of your personal information. If you would like more detailed information on NeuroPace’s privacy policies, please refer to neuropace.com/privacy/ for reference. NeuroPace retains candidate resumes and applications in its files for future reference and/or consideration for other available job postings. If you do not wish for your resume and applications materials to be retained in NeuroPace files, or wish to obtain a listing of any personal information that NeuroPace has stored about you, please contact us at [email protected].
What We Do
The RNS® System is an award-winning technology developed and manufactured in Silicon Valley that has been recognized for its innovation. Similar to a pacemaker that monitors and responds to heart rhythms, the RNS System is the world's first and only medical device that can monitor and respond to brain activity.
NeuroPace was founded to design, develop, manufacture and market implantable devices for the treatment of neurological disorders with responsive stimulation. The company's initial focus is the treatment of epilepsy, a debilitating neurological disorder affecting approximately 1% of the population worldwide.In addition to treating epilepsy, responsive neurostimulation holds the promise of treating several other disabling medical disorders that impact the quality of life for millions of patients around the world.
