Administrative Assistant (Spanish Speaking Required) - Deerfield Beach, FL
Wayne Automatic Fire Sprinklers Inc. is a family business whose success is driven by our amazing Team Members who save lives daily!
We’re an open-book company that offers Weekly Pay, Performance Bonuses (PIPs), Excellent Benefits, and a Company Culture that we are proud of!
Join the WAFS family TODAY!
Who are we?
Wayne Automatic Fire Sprinklers, Inc. has been in business for over 48 years and currently has 7 branches across Florida and North Carolina. We’re a family business at our core and are proud to be a part of a life-saving industry. Here at WAFS, we offer a company culture that promotes continuous growth in your career and treats our team members like family. We are an open-book company and share our financials with all team members. We are proud to be an Employee Stock Ownership Plan (ESOP) company, which means every eligible team member is also an employee-owner, sharing in the growth and long-term success of Wayne Automatic. Learn more about our company and history at www.waynefire.com or visit our company's Facebook page at Wayne Automatic Fire Sprinklers Inc.
Wayne Automatic Fire Sprinklers is looking for an experienced Administrative Assistant who is fluent in both English and Spanish to support our Southeast Branch. This role is responsible for ensuring all administrative duties are completed in an accurate and timely manner. Multi-tasking skills are a must! This position will also interact regularly with internal customers including managers, sales, supers, field techs, design, admins, and G&A. We work hard but also enjoy what we do so you must have a strong work ethic! If you’re outgoing and have a good sense of humor, you’ll fit well here. These duties vary based on the exact administrative position you are applying for.
This role will consist of the following:
- Primary on 1st tier phones
- Prepares out-going mail / UPS
- Performs clerical duties to support the daily business activities of the office
- Q360 Support
- Researching and responding to emails
- Invoicing of Service Calls/monitoring
- Backup to Monitoring Support Staff
- Assist in the Completion of Field Team Timesheets
- Customer Support
- Bilingual (English/Spanish) Required
We seek a bright, assertive, detail-oriented, energetic, self-motivated, organized, and flexible Administrative Assistant who is hard-working and professional. We work in a strong customer service-oriented environment so prioritization skills and initiative are a must!
- 2+ years of administrative experience.
- Bi-lingual (English/Spanish) Required
- Ability to work well under pressure and meet deadlines.
- Ability to prioritize and multi-task effectively.
- Excellent verbal and written communication skills.
- Must possess excellent computer skills (Word, Excel, and Outlook).
- Previous billing/invoicing and scheduling/dispatching technicians a must.
- A construction background is preferred.
- Knowledge of fire sprinkler and alarm systems a plus.
Why should I join Wayne Automatic?
- We provide a highly competitive compensation package, including performance incentive pay (PIPs) based on the work you perform and the branch/department you work in.
- We are an Employee Stock Ownership Plan (ESOP) company, which means every eligible team member is also an employee-owner, sharing in the growth and long-term success of Wayne Automatic.
- Weekly Pay
- 401(k) plan with company match based on profits
- Excellent medical/dental/vision/life/disability insurance plans
- Paid time off and holidays
- Employee Assistance Program
- Many Administrative positions offer flexible work schedules and/or hybrid opportunities
- General Motors Vehicle Discount Program for all WAFS employees
- Home fire sprinkler system discounts
- Ability to move up in the company (we promote from within!)
- Excellent training including Wayne Academy
- State-of-the-art technology and tools
- Offsite Company Team Building & Celebration Events
- A company culture that promotes continuous growth in your career!
- Wayne Automatic is proud to be an Employee-Owned company!
We provide equal opportunities to all candidates and are an EEO/VETs/Disability/DFWP employer.
Skills Required
- At least 2 years of administrative experience
- Fluency in English and Spanish
- Ability to work under pressure and meet deadlines
- Ability to prioritize and multitask effectively
- Excellent verbal and written communication skills
- Excellent computer skills, including Word, Excel, and Outlook
- Previous billing and invoicing experience
- Experience scheduling or dispatching technicians
- Construction background
- Knowledge of fire sprinkler and alarm systems
What We Do
Wayne Automatic Fire Sprinklers, Inc. is a family-owned business specializing in top-quality fire protection and life safety solutions. The company provides expert installation, maintenance, and servicing of fire sprinklers and alarm systems for residential, commercial, and industrial markets. Their highly-trained team focuses on laying out, assembling, and installing pipe systems and pneumatic equipment to ensure safety and compliance across a wide range of projects.
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