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Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The Smeal College of Business is seeking a skilled Administrative Assistant - Senior Support to provide high level staff support for our Office of Undergraduate Education. We are looking for a motivated, self-starter, who excels in a fast paced environment.
For full consideration, applicants are asked to submit a cover letter and resume/CV along with their application.
Specific duties include, but are not limited to:
Maintain multiple calendars, scheduling high level meetings with internal and external contacts.
Process all financial documents for day to day operations in special events using SIMBA and SAP CONCUR, adhering to University policies and procedures as well as funding source spending guidelines.
Assist with logistics for meetings and internal student events.
Compile and organize information to develop agendas, meeting materials and reports.
Greet students/faculty/visitors, provide information and/or refer as appropriate; review and direct phone and mail communications; act on routine requests.
Schedule and maintain calendar of appointments and meetings; schedule classrooms or conference rooms.
Coordinate travel arrangements, make reservations, and process reimbursements.
Compile and organize materials from different sources to draft e-mails and memos; prepare documents, meeting materials, and reports.
Create and maintain work unit files and databases.
Perform data entry; gather, assemble and format data to create reports.
Serve as resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures.
Arrange for equipment maintenance; process work orders for facilities repairs/needs.
Maintain confidential and/or sensitive information and materials.
Work Environment:
This position operates in a fast-paced, student-facing office environment with frequent interruptions and a high volume of inquiries. The role also includes support for events and programs, which may occasionally require schedule flexibility.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $44,628.00 - $64,668.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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Skills Required
- Associate degree or equivalent combination of education and experience with 4+ years relevant experience
- Experience processing financial documents and reimbursements using SIMBA and SAP CONCUR
- Experience maintaining multiple calendars and scheduling high-level meetings
- Experience coordinating travel arrangements and processing travel reimbursements
- Experience preparing meeting materials, reports, data entry, and maintaining databases/files
- Customer-facing experience greeting and directing students, faculty, and visitors
- Ability to handle confidential and sensitive information
- Ability to assist with logistics for meetings and student events and provide office support
- Successful completion of background check(s) per University policy
- Authorized to work in the U.S.; Penn State does not sponsor staff employment visas
Penn State University Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Penn State University and has not been reviewed or approved by Penn State University.
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Retirement Support — Employer contributions to SERS and the TIAA Alternate Plan are described as significant, with supplemental retirement options available. Feedback suggests these choices and contributions create strong long‑term value.
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Leave & Time Off Breadth — Full‑time employees accrue over 24 sick and vacation days annually, with additional university holidays and a winter break. Feedback suggests this depth of leave supports work–life balance.
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Inclusive Benefits Coverage — A 75% tuition discount extends to employees, spouses, and dependent children up to age 26 across resident instruction, World Campus, and Penn College courses. Feedback suggests this broad eligibility meaningfully enhances total rewards, especially for families.
Penn State University Insights
What We Do
There’s a reason Penn State consistently ranks among the top one percent of the world’s universities. Across 24 campuses, our nearly 88,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroom—it’s the positive impact made on communities across the world. From access to state-of-the-art resources to interdisciplinary pursuits in collaborative atmospheres, a Penn State degree is more than an education. The experiences and knowledge gained here will form the foundation for the lives our students build. Their contributions to the world begin with a Penn State degree. We Are Penn State.
