The Role
Serve as the office receptionist and administrative assistant: greet visitors, manage multi-line phones, schedule and maintain calendars, process timesheets and data entry, prepare reports, coordinate shipping/receiving and vendor orders, maintain office supplies and filing, assist with travel arrangements and occasional pickup/delivery, and support general office operations.
Summary Generated by Built In
Administrative Assistant / Receptionist
We are seeking a dependable and professional Administrative Assistant / Receptionist to be the welcoming face of our office. This role is essential to daily operations and ideal for someone who thrives in a fast-paced, detail-oriented environment.
Job Requirements
This position is a minimum of 3+ months, with the opportunity to become long-term for the right fit. Additional requirements may be required if a long-term placement is offered.
We are seeking a dependable and professional Administrative Assistant / Receptionist to be the welcoming face of our office. This role is essential to daily operations and ideal for someone who thrives in a fast-paced, detail-oriented environment.
Job Requirements
- High school diploma or GED required
- Intermediate proficiency in Microsoft Office (Outlook, Word, Excel)
- Strong typing, data entry, and 10-key skills
- Ability to multitask and stay organized in a fast-paced environment
- Strong attention to detail and professionalism in communication
- Comfortable handling phones, including multi-line systems
- Ability to sit for extended periods and work on a computer daily
- Professional demeanor with the ability to handle confidential information
- Greet visitors and provide excellent front-desk customer service
- Answer, screen, and route phone calls; take messages and manage communications
- Maintain calendars and assist with scheduling
- Enter and process timesheets and assist with basic data entry
- Prepare reports and documentation for internal teams
- Coordinate shipping, receiving, tracking, and related paperwork
- Support purchasing by placing orders, tracking deliveries, and following up with vendors
- Perform general office support tasks including filing, labeling, mail distribution, and maintaining supplies
- Assist with job setup updates and internal notices
- Help coordinate travel arrangements and packets
- Provide occasional pickup/delivery of materials
- Monday – Friday
- 7:30 AM – 4:15 PM
- Includes a 45-minute lunch and two paid 10-minute breaks
- On-site position (not remote)
- Starting at $20.00 per hour
This position is a minimum of 3+ months, with the opportunity to become long-term for the right fit. Additional requirements may be required if a long-term placement is offered.
Skills Required
- High school diploma or GED
- Valid driver's license and reliable transportation
- Intermediate proficiency in Microsoft Office (Outlook, Word, Excel)
- Strong typing, data entry, and 10-key skills
- Ability to multitask and stay organized in a fast-paced environment
- Strong attention to detail and professionalism in communication
- Comfortable handling phones, including multi-line systems
- Ability to sit for extended periods and work on a computer daily
- Professional demeanor with the ability to handle confidential information
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The Company
What We Do
Cardinal Services is a Northwest-based, family-owned professional employment services firm offering comprehensive workplace solutions including payroll, staffing, workers' compensation, and HR services tailored to business needs.
