Administrative Assistant/Office Manager (CareBridge)

Anticipated End Date:

Position Title:

Job Description:

Administrative Assistant

LOCATION: This position requires that you work onsite at 501 Great Circle Road in Nashville, TN.

HOURS: General business hours, Monday through Friday.

Onsite: This role requires associates to work from the posted locations full-time, enabling consistent face-to-face collaboration, teamwork, and direct engagement. This policy promotes an environment built on in-person interaction, communication, and immediate support. Alternate locations may be considered if candidates reside within a commuting distance from an office.

Please note that per our policy, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless accommodation is granted as required by law. 

The Administrative Assistant is responsible for providing administrative support to an individual or department. Also serves as office manager for the CareBridge Nashville location(s).

Primary duties may include, but are not limited to:

• Insure office operations are running smoothly; troubleshoot issues as needed.

• Maintains general files, orders supplies, screens phone calls and coordinates meetings; processes and incoming and outgoing mail.

• Compiles and distributes meeting minutes.

• Coordinates travel plans and submits expense reports.

• Compiles, collates, assembles meeting/presentation materials.

• Utilizes various software packages to produce professional quality reports, letters, presentations and other documents.

• Performs various technical support duties such as information gathering, reporting, tracking and researching.

• Support vendor and facility relationships.

• Organizes chart up-dates.

• Receives and responds to routine correspondence following established procedures.

Required Qualifications

• Requires a HS diploma or GED and a minimum of 2 years administrative experience; or any combination of education and experience which would provide an equivalent background.

Preferred Qualifications

• Experience using Microsoft office Outlook, Teams, and some Excel is needed.

• Computer experience and a minimum typing skill of 45 words per minute preferred.

• In this role you will need solid administrative assistant skills, and you should be highly organized.

• Attention to detail, along with outstanding communication skills (both verbally and in writing) is a must.

• You should be comfortable with ambiguity and evolving processes, along with working independently and taking initiative.

Job Level:

Workshift:

Job Family:

Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.

Who We Are

Elevance Health is a health company dedicated to improving lives and communities – and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.

How We Work

At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.

We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.

Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.

The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.

Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process should submit the following form: Accessibility Accommodation Request Form and a member of the team will be in contact. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Prospective employees required to be screened under Florida law should review the education and awareness resources at HB531 | Florida Agency for Health Care Administration.

NOTE: Workday keeps job postings active through 11:59:59 PM on the day before the listed end date. Example: If the end date is 3/13, the posting will automatically come down on 3/12 at 11:59:59 PM. In other words — the job is posted until 3/13, not through 3/13.