The Administrative Assistant at ACRT provides critical support to the operations team by overseeing administrative functions, ensuring smooth communication, and facilitating operational processes. This role involves managing day-to-day office tasks, supporting project managers, and contributing to the efficiency and success of the operations department. The Administrative Coordinator will work closely with various teams, including field staff, project managers, and senior leadership, to ensure timely delivery of services and coordination of resources.
Essential Duties & Responsibilities
Administrative Support
Assist in organizing meetings, scheduling appointments, and preparing reports.
Manage office supplies and coordinate office maintenance tasks.
Maintain records, databases, and documentation related to operational activities.
Process and track expense reports, invoices, and vendor payments.
Provide comprehensive support in a professional, responsive manner.
Prepare billing/invoices, collections, and project administration.
Other duties as assigned.
Project Coordination
Provide administrative support to project managers in organizing project timelines, deliverables, and milestones.
Coordinate with teams to ensure that project materials are properly managed and tracked.
Assist with communication between internal teams and external vendors or contractors.
Operations Support
Monitor and maintain operational schedules, ensuring timely completion of tasks.
Track and report key operational metrics to senior management.
Collaborate with HR to onboard new team members and maintain staff records.
Support teams with time and expenses and use of the Company’s billing program: training, entries, reconciliation, and billing
Customer & Vendor Communication
Serve as a point of contact for clients, vendors, and other external stakeholders.
Ensure prompt responses to inquiries and support requests by directing calls and questions to the appropriate mangers.
Coordinate with vendors for services and supplies related to operations.
Requirements
Minimum Qualifications:
Education: Associate's degree in business administration, Natural Resource Management or related field
or
Experience: Minimum of 1 year of administrative experience in a fast-paced office environment.
Preferred Qualifications:
Bachelor’s degree in Business Administration, Natural Resource Management or a related field
Experience in around an operations, environmental services, or project management setting.
Familiarity with project management software and tools (e.g., Asana, Microsoft Project).
Knowledge of environmental regulations and compliance is a plus.
Ability to manage multiple tasks with accuracy and efficiency.
Desired Skills:
Proficiency with MS Office (particularly Word, Excel, Outlook)
Experience in auditing data and interpreting data for trends and forecasting
Excellent client and employee relations skills
Ability to manage multiple tasks and prioritize
Excellent verbal and written communication skills
Self-motivated, organized, and able to work independently
Strong electronic, paper organization skills as well as email management
Established problem-solving skills, ability to gather and analyze information and resolve problems quickly
Comfortable working in a fast-paced, rapidly changing work environment
Creative and forward-thinking personality required; someone who is quick to learn and eager to take on responsibility and accountability
Able to be responsible for tracking, measuring and providing reports on work progress by program, along with tracking annual budget
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Company: ACRT, Inc.
Skills Required
- Associate's degree in business administration, Natural Resource Management, or a related field, or at least 1 year of administrative experience in a fast-paced office environment
- Proficiency with Microsoft Office, particularly Word, Excel, and Outlook
- Ability to manage multiple tasks accurately and efficiently
- Excellent verbal and written communication skills
- Strong electronic, paper organization, and email management skills
- Problem-solving skills and ability to gather and analyze information
- Ability to work independently in a fast-paced, rapidly changing environment
- Bachelor's degree in Business Administration, Natural Resource Management, or a related field
- Experience in operations, environmental services, or project management
- Familiarity with project management software such as Asana or Microsoft Project
- Knowledge of environmental regulations and compliance
- Experience auditing data and interpreting trends and forecasts
- Ability to track work progress and annual budgets and provide reports
What We Do
ACRT Services is a holding company that provides independent consulting solutions to utilities, including vegetation management, arborist training, environmental services, and utility metering.
