The Institutional
Effectiveness (IE) Administrative Assistant II position performs advanced and
diversified clerical duties requiring a comprehensive level of experience. The position is responsible for providing administrative support for grants, contracts, assessments, planning, and reporting in support of instructional and institutional
effectiveness. This includes
assisting the department with data entry, tracking budgets, submitting and
tracking purchase requisitions, conducting and updating equipment inventories
by project, updating tracking documents, coordinating and documenting meetings (virtual and in-person), maintaining databases, preparing reports and publications, and
updating internal and publicly available information relevant to IE activities. The position reports directly to the IE Director for Research and Compliance under the
guidance of the Vice President for Institutional Effectiveness. The incumbent maintains qualifications for employment
as described by the Technical College System of Georgia (TCSG) Policy Manual, CGTC policies
and procedures, and accreditation standards. Travel between campuses and other site locations within the College’s
eleven-county service area is required.
· Performs and completes tasks and assignments associated with personnel
support functions for Institutional Effectiveness and grant/contract Project
Managers (e.g., WIOA, Perkins, PBI), to include purchase orders, travel arrangements, expense statements, etc.;
· Provides support to administrative staff;
· Completes complex processing of documents and/or transactions for
Institutional Effectiveness staff and activities;
· Conducts research using a variety of sources to complete, prepare,
assemble, process, and/or generate reports and other documentation, or to
respond to inquiries, questions or requests;
· Enters data from forms, records, reports, and/or other sources into computer for purposes such as
maintaining databases, updating tracking documents, etc.;
· Uses computer software as a tool for performing clerical assignments;
· Provides support for meetings, including scheduling, taking notes, composing meeting minutes, and assisting with
hosting virtual meetings;
· Monitors use of and maintains supplies, equipment and/or facilities in support of Institutional Effectiveness staff and
activities;
· Completes all assigned trainings in a timely manner; and
· Other responsibilities as assigned.
· Skill in the use of computers and job-related software programs
(Microsoft Word, Excel, Team Georgia Marketplace, WebEx, etc.)
· Knowledge of modern office practices and procedures
· Ability to operate workroom machinery such as fax machines, copiers, scanners, shredders, etc.
· Skill in interpersonal relations and in dealing with the public
· Oral and written communication skills
This position
is projected to work 7:45 a.m. to 4:45 p.m. Monday to Thursday, and 7:45 a.m.
to 3:30 p.m. on Friday. A flexible schedule or additional hours to include evenings and/or weekends as needed. Position will be assigned to the Macon Campus may require travel within the college’s service area as well as
additional travel as needed.
Requirements
Minimum Qualifications: Must upload
transcripts/certifications which show conferred educational degrees/current certifications and document qualifications in the employment history:
§ Associate’s degree in Business Administrative Technology from an academic institution that is accredited by an institutional accrediting agency recognized by the United States Department of Education, and, documented one (1) year of work
related experience
OR
§ Earned High school diploma or Equivalent and documented two (2) years related work experience
Preferred Qualifications: Preference may be given to applicants who, in addition to meeting the
minimum qualifications, provide transcripts of conferred degrees and
demonstrate in the employment history possession of one or more of the
following:
· Documented work experience at a post-secondary institution
· Experience with data entry
· Experience with budget tracking
BenefitsSalary / Benefits:
Gross annual range of $32,244 (High School
Diploma/Equivalent) to $34,800 (Associate Degree); actual gross annual rate
will be determined by the candidate’s meeting the minimum and/or preferred
published qualifications. This is a fulltime positon scheduled to work all 12
months in the calendar year and at 40 hours per week. Position is eligible for
benefits to include retirement, insurance, leave accrual and holiday pay. CGTC is a member of Teachers Retirement System of Georgia (TRS) and
Employees Retirement System of Georgia (ERS).
Skills Required
- Associate's degree in Business Administrative Technology and one (1) year related work experience (or equivalent)
- High school diploma or equivalent and two (2) years related work experience (alternative)
- Upload transcripts/certifications showing conferred degrees/current certifications
- Skill in Microsoft Word
- Skill in Microsoft Excel
- Experience with Team Georgia Marketplace
- Experience with WebEx or virtual meeting platforms
- Ability to operate office equipment (fax, copier, scanner, shredder)
- Travel between campuses and other site locations within the college service area
- Documented work experience at a post-secondary institution
- Experience with data entry
- Experience with budget tracking
- Experience hosting virtual meetings
What We Do
Work for Warriors Georgia is a free employment-assistance program serving service members, veterans, retirees, reservists, and their families. It helps military personnel translate their experience into civilian career opportunities by providing education, personalized guidance, resume and interview assistance, employer connections, hiring events, workshops, and access to training and community resources. The program operates from Marietta, Georgia, and strengthens veterans’ careers and communities.
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