SUMMARY
The Administrative Assistant IV provides a broad range of administrative services. Provides administrative support to an individual, team, department or group in an organization. Handles a wide variety of administrative and operations support functions and manages multiple priorities.
Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.
As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.
ESSENTIAL REQUIREMENTS
Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.
KEY DUTIES AND RESPONSIBILITIES
Essential Duties and responsibilities include the following. Other duties may be assigned.
Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials utilizing word processing, spreadsheet, or specialized software.
Prepares and distributes reports or other communications on a regular schedule.
Manages and maintains files, databases, and archives of relevant records. Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.
Schedules and coordinates meetings, travel, and other group activities.
May manage expense reporting, invoicing, office supply inventory, or other routine processes.
Takes meeting minutes and distributes them to relevant parties.
Supports team projects by assisting with research and coordinating logistics.
Organizes office events and meetings, including logistical arrangements.
Maintains confidentiality of sensitive information and ensures compliance with company policies.
Provide comprehensive administrative support to the OGA leadership, ensuring smooth daily operations.
Manage schedules, coordinate meetings, and handle correspondence for senior officials.
Prepare briefing materials, reports, and presentations for internal and external stakeholders.
EDUCATION AND EXPERIENCE
High school diploma or general education degree (GED) and a minimum of five to seven (5-7) years’ relevant experience and/or training, or equivalent combination of education/experience.
PHYSICAL DEMANDS
Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
EOE including Disability/Vet
The estimated pay range for this role is $28/hr to $30/hr, with the final offer contingent on location, skillset, and experience.
CNI offers a comprehensive benefits package that includes:
Medical
Dental
Vision
401(k)
Family Planning/Fertility Assistance
STD/LTD/Basic Life/AD&D
Legal-Aid Program
Employee Assistance Program (EAP)
Paid Time Off (PTO) – (11) Federal Holidays
Training and Development Opportunities
Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).
Skills Required
- High school diploma or GED
- Five to seven (5-7) years relevant administrative experience or equivalent combination of education/experience
- Ability to obtain and maintain required customer clearance for access to systems, facilities, equipment and property
- Proficiency with word processing and spreadsheet software and ability to prepare reports, charts, budgets, and presentations
- Maintain confidentiality and comply with company policies and drug-free workplace requirements
- Ability to lift frequently up to 10 pounds and occasionally up to 25 pounds and perform typical office physical tasks
What We Do
Canadian National Railway Co. engages in rail and related transportation business. Its services include rail, intermodal, trucking, supply chain services, business development, and maps & network. Its offers their services in automotive, coal, fertilizer, food & beverages, forest products, dimensional loads, grain, metals & minerals, and petroleum & chemicals industries.
