APCO is seeking a proactive and technology-oriented Administrative Assistant to join our Paris office. This role combines workplace technology coordination, office operations and administrative support, with a particular focus on ensuring that workplace systems, collaboration tools and office technology operate efficiently.
Working closely with APCO's global IT team, the Office Manager and local colleagues, the successful candidate will act as the primary point of contact for workplace technology in Paris and provide administrative and operational support for office activities and events. This is an excellent opportunity for someone who enjoys technology, problem-solving and operations in a dynamic international environment.
Key Responsibilities:
IT & Workplace Technology Coordination
- Serve as the local liaison between the Paris office and APCO's global IT team.
- Coordinate the ordering, deployment, maintenance and inventory management of office technology and equipment.
- Provide first-line support for day-to-day technology issues and facilitate escalation to IT support teams when needed.
- Support employee onboarding and offboarding by coordinating technology setup, access requests and workstation readiness.
- Ensure meeting room technology is fully operational and ready for internal and client meetings.
- Support the maintenance and optimization of shared workplace tools, including meeting room scheduling systems, collaboration technologies and other digital workplace solutions.
Promote adoption of workplace technology tools and support colleagues in their day-to-day use.
Office Operations & Workplace Experience
- Support the smooth day-to-day operation of the Paris office and contribute to a professional, welcoming and efficient workplace.
- Coordinate office facilities, services, supplies and vendor relationships in partnership with the administration team.
- Oversee the shared meeting room calendar, coordinating bookings and ensuring meeting spaces are properly prepared for internal and client meetings.
- Act as a key point of contact for employees, visitors and external service providers.
- Assist with travel arrangements, courier services and general office administration.
Administrative & Team Support
- Provide administrative support to internal teams, including document preparation, data management and record keeping.
- Assist with calendar management, meeting coordination and project-related administrative activities.
- Maintain accurate and up-to-date documentation and office records.
Events & Internal Engagement
- Support the planning and delivery of internal meetings, team activities and client-facing events.
- Assist with event logistics, supplier coordination and event preparation as needed.
Financial Administration
- Support office-related financial processes in partnership with the Finance team.
- Manage vendor invoices, purchase orders and payment tracking.
- Ensure financial and administrative procedures are completed accurately and in compliance with APCO policies.
- Assist with expense reconciliation and vendor administration.
Qualifications & Experience:
- Previous experience in office administration, workplace operations, office coordination or a similar role within a professional services environment.
- Strong interest in workplace technology, IT coordination and digital tools.
- Experience supporting technology-related processes, equipment management or employee onboarding is highly desirable.
- Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Customer-service mindset and the ability to build positive relationships with colleagues, clients and external partners.
- Excellent written and verbal communication skills in both French and English.
- Proficiency in Microsoft 365 applications and confidence in learning new technologies.
- A proactive, solution-oriented approach, strong attention to detail and the ability to handle confidential information with discretion.
About APCO
APCO is a global advisory and advocacy firm helping leading corporations, foundations and governments navigate a complex world and create lasting impact.
Founded in 1984, with one woman’s vision and bold action, APCO has grown into an independent, majority women-owned firm of more than 1,200 employees with work spanning 80 markets around the world.
Headquartered in Washington, D.C., APCO is comprised of strategic advisers, consultants and creators, working together across borders and functions, to provide services and expertise on financial, competitive, political and societal issues.
APCO is a trusted partner to bold purpose-led leaders, lawmakers, government officials, NGOs, the media and other stakeholders in the health, energy, technology, transportation & infrastructure and food & consumer products sectors. For 40 years, the firm has provided public affairs, crisis & reputation, impact, corporate reputation and global solutions services.
APCO is renowned for its ability to champion clients’ interests and permission to operate, build their reputation and strengthen their standing. APCO’s integrated approach and team of tenacious and empathic talent create connections and winning strategies that accelerate progress and deepen impact.
By bringing diverse people and ideas together, and working beyond traditional boundaries, APCO builds the un/common ground upon which progress is made.
Skills Required
- Previous experience in office administration, workplace operations, office coordination or a similar role within a professional services environment
- Strong interest in workplace technology, IT coordination and digital tools
- Experience supporting technology-related processes, equipment management or employee onboarding
- Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment
- Customer-service mindset and ability to build positive relationships with colleagues, clients and external partners
- Excellent written and verbal communication skills in French and English
- Proficiency in Microsoft 365 applications
- Ability to handle confidential information with discretion
- Experience managing vendor invoices, purchase orders and payment tracking or supporting financial administrative processes
- Ability to coordinate meeting room scheduling and ensure meeting room technology readiness
What We Do
APCO is a global advisory and advocacy firm helping organizations build the un/common ground upon which progress is made.
