Administrative Assistant Intern

The Intern will support the day-to-day activities of INVID's office and assist in maintaining an organized, efficient, and welcoming environment. This entry-level role is ideal for someone interested in gaining hands-on experience in office management, administration, event coordination, customer service, and vendor support.

This position is ideal for someone in their final year of college looking to develop essential professional skills in a supportive and fast-paced work environment. Outstanding performance during the internship may lead to a full-time employment opportunity upon graduation.

Duties and Responsibilities:

• Assist with general office operations to help maintain a productive and organized work environment.
• Support reception area duties, such as greeting visitors, answering phones, and directing inquiries to the appropriate staff.
• Help coordinate office supplies inventory and reorder items as needed.
• Assist with vendor communications and office maintenance coordination.
• Help manage email correspondence, mail distribution, and office filing systems.
• Support event planning and logistics for company meetings, activities, and internal gatherings.
• Assist with purchase requests and invoice tracking.
• Aid in scheduling conference rooms and shared spaces.
• Maintain and update administrative records and documentation under supervision.
• Provide support with data entry and internal communications.
• Attend meetings to take notes or minutes, when requested.
• Assist with preparing presentations or reports for internal use.
• Participate in safety drills or compliance-related training sessions.

Learning Opportunities:

• Gain real-world experience in office administration and operations.
• Learn how to manage vendor relationships and coordinate events.
• Improve organizational, communication, and customer service skills in a professional environment.
• Develop confidence in handling multiple tasks and working in a collaborative team setting.

Preferred Skills and Qualifications:

• Currently pursuing a degree in Business Administration, Office Management, or a related field.
• Strong organizational skills and attention to detail.
• Comfortable working with Microsoft Office (Word, Excel, PowerPoint).
• Bilingual: English and Spanish (verbal and written communication).
• Friendly, professional demeanor and service-oriented mindset.
• Ability to follow directions and complete tasks independently when needed.
• Basic knowledge of customer service principles and office procedures is a plus.

Attributes:

• Positive attitude and willingness to learn.
• Reliable, punctual, and responsible.
• Respectful and trustworthy with confidential information.
• Team-oriented and adaptable in a fast-paced environment.

Eligibility Requirements:

• Must be a U.S. Citizen, U.S. Resident living in Puerto Rico.
• Must possess a valid driver’s license.
• Must be in the final year of a Bachelor's degree program in an accredited college in Puerto Rico. Evidence will be required.
• This is an on-site role; remote work is not available.
  

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