Administrative Assistant III

Key Responsibilities

• Provide general direction, establish objectives, plan, and conduct analysis of assigned projects as directed.
• Assist in the creation of Excel spreadsheets, including graphs, statistical analysis, and data compilation.
• Assist in the interpretation and dissemination of guidelines.
• Maintain office continuity during emergencies.
• Maintain Performance Metric Reports for senior leadership.
• Create and maintain monthly and ad-hoc reports for leadership personnel.
• Prepare materials (correspondence, presentations, etc.) for conferences, meetings, and appointments.
• Prepare reports, summaries, and replies to inquiries, gathering information from diverse sources.
• Maintain office calendars, arrange meetings, and take meeting minutes.
• Organize and maintain a centralized filing system.
• Create, enter, save, retrieve, edit, file, and present text, spreadsheets, and charts.
• Maintain calendars for branch/division staff (15-30 employees).
• Review written correspondence for grammar and punctuation.
• Assist staff in preparing materials for conferences, meetings, etc.
• Conduct analysis of assigned projects and perform varied clerical and secretarial duties.
• Provide oversight of day-to-day administrative actions, including short-lead suspense items.
• Communicate new procedures to subordinate offices and request necessary information.
• Answer phones, manage inquiries for senior leadership, maintain the office calendar, schedule meetings, take meeting minutes, and maintain the filing system.

Required Experience/Clearance

• Demonstrated ability to work independently or under general direction.
• Excellent written and oral communication skills.
• Bachelor's degree and 8 years of experience.

Desired Experience

• Experience working in a government or military environment.
• Proficiency in advanced Excel features (e.g., pivot tables, macros).
• Experience with project management software.
• Experience with performance metric reporting and analysis.