Summary
Job Description:
Baptist Health Medical Group is looking for an Administrative Assistant III to join our Kentuckiana Operations Team in Louisville, KY! This will be a hybrid position that requires some days in the office.
Principal Duties and Responsibilities:
Coordinates and maintains daily office routines and paperwork for the Executives assigned to.
Ensures calls/messages or high priority information are communicated appropriately.
Composes, transcribes, proofs, and/or edits letters, memos, and various documents in a timely and accurate manner.
Schedules, distributes notices, attends, takes and maintains minutes for important meetings as required.
Make arrangements for programs, conventions and seminars that may include travel arrangements, hotel or meeting accommodations, registration, and itineraries.
Organizes and maintains file systems for correspondence and other records.
Update contact lists and directory lists as needed.
Prepares outgoing mail and correspondence, including email and faxes.
Greets visitors and employees, assisting and directing if necessary.
Assists in coordinating special events such as meetings, employee events, etc.
Keeps expense records and creates spreadsheets for productivity data.
Keep invoices and route for signature-submit for payment.
Provides coverage for other Administrative Support Assistants in their absence.
Minimum Education, Training and Experience Required:
High School Diploma or Equivalent required. Associates degree in secretarial studies strongly preferred
3+ years experience in an administrative role supporting executives
Ability to type 50 wpm or better preferred
Working knowledge of Microsoft Office software
Skills Required
- High school diploma or equivalent
- Three or more years of experience in an administrative role supporting executives
- Associate degree in secretarial studies
- Typing speed of 50 words per minute or better
- Working knowledge of Microsoft Office software
What We Do
Founded in 1924 in Louisville, Kentucky, Baptist Health is a full-spectrum health system dedicated to improving the health of the communities it serves. The Baptist Health family consists of nine hospitals, employed and independent physicians, and more than 400 points of care, including outpatient facilities, physician practices and services, urgent care clinics, outpatient diagnostic and surgery centers, home care, fitness centers, and occupational medicine and physical therapy clinics. Baptist Health’s eight owned hospitals include more than 2,300 licensed beds in Corbin, Elizabethtown, La Grange, Lexington, Louisville, Paducah, Richmond and New Albany, Indiana. Baptist Health also operates the 410-bed Baptist Health Deaconess Madisonville in Madisonville, Kentucky in a joint venture with Deaconess Health System based in Evansville, Indiana. Baptist Health employs more than 23,000 people in Kentucky and surrounding states. Baptist Health is the first health system in the U.S. to have all of its hospitals recognized by the American Nursing Credentialing Center with either a Magnet® or Pathway to Excellence® designation for nursing excellence. Baptist Health’s employed provider network, Baptist Health Medical Group, has nearly 1,500 providers, including more than 750 physicians and more than 740 advanced practice clinicians. Baptist Health’s physician network also includes more than 2,000 independent physicians. Learn more at BaptistHealth.com.
