Administrative Assistant III, General Affairs, Japan

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At Exact Sciences, we’re helping change how the world prevents, detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career, an inclusive culture, and robust benefits to support your life while you’re working to help others.

Position Overview

The Administrative Assistant III provides administrative support to senior, non-executive leaders. This position requires skills in a range of processes, procedures and systems and to work with a limited degree of supervision and maintain confidentiality. The ideal candidate will be proactive, highly organized, and capable of managing competing priorities in a fast-paced, dynamic environment.

Essential Duties

Include, but are not limited to, the following:

• Navigate routine and non-routine day-to-day activities of senior, non-executive leaders to ensure seamless execution.
• Manage calendars, expense reconciliation, travel arrangements and other tasks as needed.
• Proactively assist in problem-solving for the leader - research inquiries, become knowledgeable about areas the leader leads and how their team works with other areas of the business, recommends changes and solutions to improve efficiency.
• Serve as a trusted partner and primary point of contact for internal and potentially external stakeholders on matters pertaining to the leaders’ schedule and activities.
• Review and triage incoming correspondence, emails, and requests; respond on behalf of leaders where appropriate.
• Prepare high-quality documents, reports, presentations, and communications in support of meetings and initiatives.
• Manage sensitive and confidential information with a high level of integrity and discretion.
• Perform other duties as assigned in support of the leader and teams’ operations.
• Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
• Support and comply with the company’s Quality Management System policies and procedures.
• Maintain regular and reliable attendance.
• Ability to act with an inclusion mindset and model these behaviors for the organization.
• Ability to work nights and/or weekends, as needed.
• Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
• Ability and means to travel 5% between Exact Sciences locations.
• Ability to travel 5% of working time away from work location. May include overnight/weekend travel.

Minimum Qualifications

• High School Diploma or General Education Degree (GED).
• 2+ years of demonstrated experience working in an administrative support capacity.
• Demonstrated experience with business travel & expense platforms & receipt reconciliation.
• Demonstrated proficiency in the Microsoft365 suite.
• Demonstrated ability to perform the essential duties of the position with or without accommodation.

Employment Term: This role includes a 3-month probationary period during which employment conditions remain unchanged. Employment is on an indefinite-term contract, and a one-month notice period is required for voluntary resignation, in accordance with company policy. Employees may be required to work overtime based on business needs, including occasional holiday and weekend work, with compensation provided per company policy and local labor regulation.

Salary Range:

The annual base salary shown is a national range for this position on a full-time basis and may differ by hiring location. Additionally, this role includes either 30 hours of overtime per month or 10 hours of midnight work per month, depending on the position. This position is also eligible for a bonus.

Employee Benefits: Exact Sciences is committed to providing a comprehensive employee experience that supports well-being and professional growth through our benefits. Learn more about our benefits by selecting the country you're interested in to view specific offerings. Based on business needs and role eligibility, relocation support may also be available in accordance with company policy.

Our success relies on the experiences and perspectives of a diverse team, and Exact Sciences fosters a culture where all employees can develop personally and professionally with a sense of respect and belonging. If you require an accommodation, please contact us here.

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