Administrative Assistant II (2009)

Administrative Assistant II

Contingent Upon Award

Do you envision a workplace where every team member works together to create an amazing workplace experience? Do you want to be part of a dedicated team of professionals who consistently deliver excellence to reach our common goal of the best in class working environment? If you have a positive can do attitude and a drive for success, Solution One is looking for you.

We are seeking an Administrative Assistant II for our client site in Fort Detrick, MD. The successful candidate will have outstanding skills and will be committed to working with others to deliver best in class, unparalleled excellence in customer service and satisfaction. For additional opportunities, visit our careers page at www.1soi.com/careers.

Position Summary

The Administrative Assistant II provides comprehensive administrative, clerical, and operational support to the Force Integration Division (FID), Project Manager Soldier Medical Devices (PM SMD) at Fort Detrick, Maryland. The incumbent supports medical logistics, force projection, readiness, and mission support activities by maintaining records, managing data, coordinating schedules, preparing correspondence, and assisting with reporting requirements.

This position plays a critical role in providing Medical Materiel Support to all Army components facilitating optimal healthcare and worldwide medical readiness through; the procurement, assembly, and distribution of Medical Equipment and Medical Materiel Sets, Kits, Outfits (SKOs), the disassembly of previously fielded medical materiel and equipment, the management of excess medical materiel, the provision of disposition instructions, the management of on hand medical materiel inventory, and the provision of technical assistance for medical materiel sustainment operations including training on Army automated logistics systems. 

Key Responsibilities

Administrative Operations Support

• Provide administrative and clerical support for PM SMD programs, projects, and daily operations.
• Coordinate meetings, schedules, travel arrangements, and administrative actions for Government and contractor personnel.
• Maintain official records, electronic files, correspondence, reports, and administrative documentation.
• Track suspense actions, taskers, deliverables, and action items to ensure timely completion.

Data Management and Reporting

• Gather, collect, verify, track, and maintain data from multiple sources to support mission requirements.
• Input, update, and manage information utilizing Government systems, Microsoft Office applications, and other approved software platforms.
• Compile reports, spreadsheets, statistical data, charts, graphs, presentations, and readiness metrics.
• Assist with the preparation and distribution of recurring and ad hoc management reports supporting PM SMD leadership.

Correspondence and Documentation

• Prepare and format memorandums, letters, executive summaries, meeting minutes, briefing materials, information papers, and other official correspondence.
• Review documents for accuracy, completeness, grammar, formatting, and compliance with Army correspondence requirements.
• Support document management and records retention activities in accordance with applicable regulations and organizational policies.
• Assist with staffing and routing documents through appropriate review and approval channels.

Process Improvement and Mission Support

• Support administrative functions associated with medical logistics, inventory management, supply operations, and force projection activities.
• Develop and maintain tracking tools, databases, and workflow processes that improve operational efficiency and accountability.
• Provide information and documentation regarding office procedures, business processes, and administrative requirements.
• Assist leadership with special projects, research efforts, data calls, and mission analysis requirements.

Required Qualifications

• Associate’s degree in Business Administration, Office Management, Logistics, or related field; equivalent experience may be substituted.
• Minimum of three (3) years of administrative, clerical, program support, or office management experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience managing records, reports, databases, and administrative correspondence.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Must possess a current valid state driver’s license.
• Must be able to obtain a Secret Clearance.

Preferred Qualifications

• Experience supporting Army, Department of Defense (DoD), or medical logistics organizations.
• Familiarity with Army administrative processes, correspondence procedures, and records management requirements.
• Experience providing administrative support for logistics, supply chain, readiness, or force projection programs.
• Knowledge of Army Regulation (AR) 25-50, Preparing and Managing Correspondence.
• Demonstrated ability to work collaboratively with other contracted maintenance services.
• Enterprise Logistics Management System (ELMS).

Physical Requirements

• Willingness to work flexible hours, including on-call assignments, nights, weekends, and holidays.
• Ability to work at an accelerated pace under emergencies or operational demands.
• Must wear appropriate personal protective equipment (PPE).

• Requirements include walking, standing, reaching, bending, and moving items.
• Required to lift and carry weight over 50 pounds.

Job Expectations & Performance Standards

Mission Readiness

• Demonstrate knowledge of office administration principles, records management, and business practices.
• Demonstrate ability to collect, organize, validate, and report information from multiple sources.
• Demonstrate strong written and verbal communication skills.
• Ability to work independently and collaboratively within a fast-paced mission environment.
• Strong attention to detail and commitment to accuracy.
• Demonstrate ability to balance multiple priorities in a fast paced, dynamic setting.
• Demonstrate responsiveness to PM SMD issues within established timelines.

Accountability

• Demonstrate ability to prepare professional correspondence and reports in accordance with organizational standards.
• Demonstrate ability to maintain confidentiality and handle sensitive information appropriately.
• Keep detailed records of work performed and issues resolved.

Safety

• Demonstrate a zero compromise commitment to safety and risk management.
• Maintain compliance with safety standards, fire protection, environmental laws and compliance with security requirements.

Professionalism

• Exhibit integrity, reliability, and sound judgment in the performance of duties.
• Maintain all required certifications, licenses, and security clearance requirements.
• Represent Solution One Industries professionally while working alongside personnel and government officials.
• Demonstrate strong attention to detail, accuracy, and customer service.

Teamwork and Communication

• Coordinate effectively with PM SMD stakeholders, contracted workforce, and corporate staff.
• Provide clear and timely communication regarding quality requirements, operational issues, and any issue that degrades the operational mission readiness of the customer.
• Support a collaborative, mission focused environment that promotes operational excellence.

Continuous Improvement

• Participate in training and professional development activities.
• Recommend process improvements that enhance safety, efficiency, accountability, and mission performance.
• Adhere to ISO 9001:2015 and AS 9100D Quality Standards as directed and/or identified in the Solution One Quality Management System/Plan.

Job Type: Full time, Exempt

Work Location: Fort Detrick, Maryland

Travel: Some travel required

Benefits:

• • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • 401(k)
  • Life Insurance
  • Employee Assistance Program
  • Employee Referral Program
  • Employee Award Program

Solution One Industries is proud to be an Affirmative Action/Equal Opportunity Employer. Solution One Industries is committed to treating all employees and applicants with respect and dignity and maintaining a workplace that is free from unlawful discrimination.

All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding, or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state, or local laws.

Solution One Industries maintains a drug free workplace and performs preemployment drug testing and background checks, where permitted by law.

Solution One Industries is an E Verify Employer