D-Wave (NYSE: QBTS) is a leader in the development and delivery of quantum computing systems, software, and services, and is the world’s first commercial supplier of quantum computers—and the only company building both annealing quantum computers and gate-model quantum computers. Our mission is to unlock the power of quantum computing today to benefit business and society. We do this by delivering customer value with practical quantum applications for problems as diverse as logistics, artificial intelligence, materials sciences, drug discovery, scheduling, cybersecurity, fault detection, and financial modeling. D-Wave’s technology has been used by some of the world’s most advanced organizations including Mastercard, Deloitte, Davidson Technologies, ArcelorMittal, Siemens Healthineers, Unisys, NEC Corporation, Pattison Food Group Ltd., DENSO, Lockheed Martin, Forschungszentrum Jülich, University of Southern California, and Los Alamos National Laboratory.

Our company and its innovations have appeared in the pages of Time Magazine, Fast Company, MIT Technology Review, Forbes, INC Magazine and Wired. As of August 8, 2022, our company is publicly traded on the New York Stock Exchange as $QBTS. 

Position Description:

As our Administrative Assistant and Front Office Coordinator, you will be responsible for actively supporting the day-to-day operational effectiveness of our offices on-site in Burnaby, BC and remotely in Palo Alto, CA. Using your exceptional interpersonal skills, you will work closely with all employees to answer inquiries and assist with any ad hoc projects as required. You thrive in creating an engaging work environment, for both in-office and remote employees. These skills are demonstrated by coordination of the social committee and support for all employee events both on site and remote. As part of the Administrative Team, you will work collaboratively within the team providing support with formatting and editing of documents as required. Above all, you love providing a helping hand and pride yourself for your can-do attitude in your craft that will be noticed by visitors and employees alike.

Responsibilities Include:

• Over seeing reception including guest,mail and concierge management in a friendly and professional manner
• Complete and submit detailed expense reports as required
• Prioritize conflicting needs, handle matters expeditiously, proactively manage and follow- through on projects to successful completion, often with deadline pressures.
• Managing the condition of various office facilities such as meeting rooms, kitchens, resource centers, and common office areas
• Processing supply ordering for office services, including kitchen supplies, office supplies, business card requests, food, etc.
• Vendor coordination including travel company, secure recycling, mail, coffee and beverage, etc.
• Social Committee event coordination and execution of on-site events
• Assist with events between departments and outside parties including catering, meeting requests, and event coordination
• Assist with travel arrangements, itineraries, meetings and travel agendas as required
• Managing office programs such as bike locker assignments, etc.
• Assisting Facilities Manager with building processes as required
• Provide new hire facility tours and assist with Lab Tours for external parties
• Providing office services support to employees as required

Required Qualifications:

• 2+years professional administrative experience in a similar capacity
• Position is 100%in-person at our Burnaby location during the hours of 8am and4:30pm Monday through Friday
• Exceptional interpersonal skills
• Must be dependable, punctual and detail oriented
• Strong spoken and written English skills
• Ability to work independently and take initiative
• Strong Micro soft Office suite skills
• Strong customer service, organizational and communication skills

No 3rd party candidates will be accepted.

It is D-Wave's policy to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state/provincial, local law.