Administrative Assistant (French Services) (Telework/Hybrid)

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Work at CBC/Radio-Canada

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance. 
 
Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Unposting Date:

Your Role

Reporting to the Senior Manager, Marketing Communications within the Communications department, you will co-ordinate the workflow for internal and external service requests, ensure adherence to corporate policies and procedures, and perform administrative tasks essential to the department’s day-to-day operations.

Your Key Responsibilities:

• Triage, route and co-ordinate service requests based on departmental priorities, procedures and policies (e.g., managing contracts and tracking invoices, following up on project milestones, ensuring deadlines are met, making necessary corrections and keeping the relevant departments informed).
• Liaise with vendors and suppliers to obtain pricing and service terms. Handle occasional direct purchases according to established guidelines; approve or recommend for approval, compliant acquisition or service requests.
• Review contractual and other agreements to track obligations for both the Corporation and external suppliers, ensuring payments and milestones are processed according to the agreed schedule.
• Verify departmental expenses, calculate costs and prepare transfer requests for authorization as needed; reconcile credit card statements and invoices, and inform the relevant people of budget variances to support overall budget planning and control.
• Compile and analyze data related to productivity, metrics and labour to draft clear reports and documents that facilitate management understanding and decision-making as well as address ad hoc needs.
• Complete the appropriate forms and documents; prepare required correspondence and reports based on available information, following up as needed.
• Familiarize other people with their job by explaining your own duties.

Please note that this is a 12-month, full-time temporary assignment.

This is a hybrid position with a mix of in-office and remote work; arrangements will be discussed with hiring managers per departmental guidelines.

What You Bring:

Qualifications:

• College diploma (DEC) in administration or a related field.
• One (1) or more years’ experience performing administrative, financial or accounting duties.

Skills:

• Proficiency in MS Office (particularly Word and Excel).
• Knowledge of Google Workspace is an asset.
• Basic understanding of accounting principles is an asset.
• Experience with SAP is an asset.
• Methodical, detail-oriented approach to work.
• Strong interpersonal, communication and teamwork skills.
• Excellent spoken and written French skills.
• Proficiency in English is an asset.

Shortlisted candidates will be required to complete the following:

• Theory tests.
• Interview.

Candidates may be subject to skills and knowledge testing.
 

We thank all applicants for their interest, but only candidates selected for an interview will be contacted.

As part of our recruitment process, candidates who advance to the next

step will be asked to complete a background check. This includes:  

• A mandatory Criminal record check. 

• Other background checks may be conducted based on the operational requirements of the position.

CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to [email protected].
 
You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.

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