Administrative Assistant ECS

The Lighthouse for the Blind, Inc. transforms the lives of people who are blind, DeafBlind, and blind with other disabilities. Through employment opportunities, we are a catalyst for empowerment. We foster self-confidence and instill a life changing affirmation that independence is possible. From our expertise in cutting-edge technology to our understanding of mobility, we help people who are blind and DeafBlind live fulfilling lives.

We believe everyone, no matter their vision abilities, deserves to experience the power of employment. Our goal for each person we reach is to ignite a fire of determination that is centered on the reality that blindness doesn’t define who you are or how you choose to live.

We are currently seeking a person who identifies strongly with our mission and core values to join our team as an Administrative Assistant for our Employee and Community Services department.  The ideal candidate for this role will have a degree, at least 2 years experience working as an administrative assistant or in a similar type role in an office setting, will have excellent communication skills, a high attention to detail, as well as, strong experience working with MS Office applications. 

Please Note: This role does require occasional driving and a valid drivers license. 

Purpose: 

Provide administrative and other supports to all ECS Department programs including Accessibility, Braille, DeafBlind Program (DBP), Orientation and Mobility (O&M),  Supported Employment (SEP);Career Development (CDP). Provide supplemental administrative support to the Low Vision Clinic, and Low Vision store and Independent Living Program (ILP).

Responsibilities:

• Serve as central point of contact for ECS Department.  
• Maintain multiple databases. Examples of tasks include creating and updating records, running reports, upload documents and ensure accuracy of data entry.
• Prepare and proofread as needed: reports for ECS Department Manager, departmental reports, certification, documentation, audits and surveys, including supporting accreditation process
• Manage travel arrangements such as book airfare, hotel and car rental as needed for staff members.
• Maintain clear system for supply and equipment orders, purchases and delivery related to ECS  Department needs. Maintain a stock of supplies such as copy paper, toner, and general office supplies.
• Maintain department and company calendars as relevant, including schedule of ongoing meetings, appointments, use of ECS or Lighthouse vans, events, room reservations, and program deadlines.
• Support ECS and Lighthouse trainings by coordinating set up and clean up of meeting space.  
• Register staff members for trainings, workshops, meetings and conferences.
• Make pre-approved purchases using company cards.
• Provide general support to staff for daily needs such as laminating, making braille requests, and information requests. 
• Take and distribute notes from meetings and trainings.  
• Coordinate with other Lighthouse Administration staff as needed.
• Support DeafBlind Retreat planning as needed.
• Attend program and organizational events as required, such as DeafBlind Retreat, Lighthouse Luncheon, and other fundraising events.
• Maintain strict confidentiality standards at all times in keeping with Dept policies and best practices
• Manage the maintenance and upkeep of all vehicles assigned to ECS 
• Provide support to ILP, Low Vision Services and store as needed
• Performs other duties as assigned. 

Knowledge, Skills, and Abilities:

• Comprehensive knowledge of MS Office, including Word, Excel, Outlook, PowerPoint, and database
• Knowledge of general office equipment such as copy/print/scanner;
• Mature judgment and sensitivity in interpersonal relations and among diverse groups
• Strong customer service orientation
• Kind, courteous, and professional demeanor at all times

Minimum Requirements: 

• AA/BA degree preferred
• Administrative assistant experience preferred 
• Ability to work some evening and weekend work occasionally with advance notice (supporting events and annual SeaBeck DB Retreat)
• Ability to work schedule as assigned.