The Role
Provides comprehensive administrative and secretarial support, including executive scheduling, correspondence, meeting and event coordination, document management, data entry, office supplies, expense reports, and general office operations. Requires strong organizational, communication, prioritization, and attention-to-detail skills, plus proficiency in Microsoft Office.
Summary Generated by Built In
The Opportunity
The Administrative Assistant at Beca Corporate Holdings Limited will provide comprehensive administrative and secretarial support to ensure the efficient operation of the office and support various teams.
Key Responsibilities:
- Manage and maintain executives' schedules, including arranging appointments, meetings, and travel itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Answer and screen phone calls, direct inquiries, and manage incoming and outgoing mail.
- Organize and coordinate internal and external meetings, conferences, and events, including booking venues, arranging catering, and preparing materials.
- Maintain an organized filing system, both physical and electronic, ensuring easy retrieval of documents.
- Assist with data entry, record-keeping, and database management.
- Order and maintain office supplies and manage equipment maintenance.
- Process expense reports and assist with basic financial record-keeping.
- Liaise with internal departments and external clients as required.
- Undertake ad-hoc administrative tasks as assigned by management.
About You
- Diploma degree in Administration, Business, or related field
- Minimum 1–2 years of experience in an administrative assistant, or in a similar administrative role.
- Proficiency in MS Office (Word, Excel, PowerPoint), and general office software.
- Excellent written and verbal communication skills
- Strong organizational and planning skills with the ability to prioritize tasks and manage time effectively.
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a team.
What we offer
A career with Beca will provide you with:
- Professional development opportunities.
- A supportive and caring work environment where you can bring your whole self to work.
- Opportunities to learn from our industry experts and technical gurus across the Asia Pacific.
- A highly supportive environment of sharing and collaboration.
- Beca prides itself on supporting a diverse and inclusive culture.
Apply now
Belong at Beca and make everyday better. Apply now!
Skills Required
- Diploma in Administration, Business, or a related field
- 1–2 years of experience as an administrative assistant or in a similar administrative role
- Proficiency in Microsoft Word, Excel, PowerPoint, and general office software
- Excellent written and verbal communication skills
- Strong organizational and planning skills, including task prioritization and time management
- High attention to detail and accuracy
- Ability to work independently and as part of a team
Beca Group Limited Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Beca Group Limited and has not been reviewed or approved by Beca Group Limited.
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Leave & Time Off Breadth — Leave options include wellbeing leave, volunteer leave, enhanced compassionate leave, and family‑friendly parental leave layered on top of annual leave. These programs are positioned as core benefits, with specifics varying by country.
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Wellbeing & Lifestyle Benefits — Wellbeing resources include an Employee Assistance Program, wellness initiatives, and employee‑led affinity groups, with some locations also offering gym discounts and similar perks. Flexible working arrangements are emphasized as part of the overall wellbeing approach.
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Equity Value & Accessibility — Employee ownership with a broad shareholding base and a long‑running share scheme provides potential long‑term value and alignment for eligible employees. Participation depends on eligibility and tenure, so the impact varies by individual.
Beca Group Limited Insights
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The Company
What We Do
Beca is one of the largest employee-owned professional services consultancy firms in the Asia-Pacific region, providing engineering, design, and advisory services to help clients optimize assets and infrastructure.
