Job Description
Job Title: BrookwoodKids Administrative Assistant
Location: Brookwood Church. This position requires membership, or willingness to become a member of Brookwood Church.
About This Role
The BrookwoodKids Administrative Assistant supports the Kids Ministry staff with the logistics involved in the execution of meetings, projects, events and everyday operations of Kids Ministry.
You will assist the Kids Ministry in scheduling meetings, taking detailed notes, assisting with events and working on the backend of our database to ensure venues are reserved for events, information is up to date and the Kids Ministry calendar is visible to the rest of the staff through Master Planning Calendar.
What You’ll Do
- Collaborate in the planning and execution of events and Sunday morning activities
- Maintain budget-tracking spreadsheets, event documents and post-event notes to support future planning
- Support kids staff members with logistical tasks, such as contacting venues, sending mass emails, executing event blueprints and taking meeting notes
- Execute kid ministry expense reports
- Communicate with other departments to ensure they are informed of acts and needs of Kids Ministry
- Develop weekly staff meeting agendas based on calendar, notes from previous meetings and suggestions from staff
- Partner with the Kids Pastor to ensure Kids Ministry budget costs are maintained and visible to ensure wise stewardship
- Organize discussions from meetings into helpful notes to catch the team up to speed whenever addressing past events
What Success Looks Like
- Pertinent information for budgets, events, etc. is readily available when asked
- Other departments are consistently aware of Kids Ministry events and needs
- Families can get information for kids’ calendar and events when emailing, calling or using the church website
- Kids Ministry budget information is kept up-to-date, and expense reports are filed on time
- Enjoys being part of the team and the team trusts you with tasks
Who You Are (Skills & Traits)
- Detail-oriented, with a keen eye for errors and workflow improvements
- Thrives in being proactive, achieving tasks in a timely manner and supporting others
- Tactful and intentional in verbal, written and electronic interactions with congregants
- Able to manage multiple tasks without pieces slipping through the cracks
- Person of integrity who can handle confidential information
What You Bring (Qualifications)
- Minimum of 2 years experience as an administrative assistant
- Ability to prioritize, identify and solve problems and implement solutions
- Strong organizational and follow-through skills; detail and deadline-oriented
- Skilled with Microsoft Outlook, Excel and Word; prior knowledge with Rock and Basecamp appreciated, but not necessary
Work Environment & Expectations
- Schedule: Monday through Thursday; periodic weekends
- Work Setting: On-site
- Pace: Fast-paced with seasonal peaks and lulls
- Physical Requirements: Able to assist with setup and teardown of events
Why You’ll Love It Here
- Opportunity to pour into the next generation and plant seeds that God will grow in the years to come
- Be part of a tight-knit team that loves fun, takes pride in their work, gets things done and can be a little too loud and rambunctious
- Team getaways to learn and grow through conferences, retreats, team-building activities and more
- Office schedule is flexible during certain times of the year; remote work
Skills Required
- Minimum of 2 years experience as an administrative assistant
- Strong organizational and follow-through skills; detail and deadline-oriented
- Skilled with Microsoft Outlook, Excel and Word
- Ability to prioritize, identify and solve problems and implement solutions
What We Do
Brookwood Church is a religious institution that encourages everyone to pursue a relationship with Jesus to experience transformed life.
