Administrative Assistant and Receptionist

Job Description

Ares Management is seeking a Receptionist and Administrative Assistant for our Corporate Services Department to provide front desk and office services support to staff, clients and vendors in our New York office, in addition to providing administrative support to professionals.

Receptionist- Front Desk Responsibilities:

• Open and close reception front desk (8:30AM – 5:30PM)
•  Ordering supplies and responding to facilities related requests
• Act as a "go to" point of contact for clients and guests
• Answer incoming calls and routing them to the appropriate parties
• Answer emails regarding facilities and needs of the office
• Monitoring front reception area
• Reserving visitor offices and overseeing communal office and meeting spaces
• Reserve conference rooms and coordinate with external catering companies to provide catering for meetings

Administrative Assistant Responsibilities:

• Provide extensive administrative support for professionals i.e. book travel, schedule meetings, prepare expense reports, assist in creating binders, and other general administrative needs.
• Prioritize Outlook calendars for various level professionals, informing them of meeting changes and keeping them on schedule throughout the day.
• Arranging catering as needed
• Register professionals for conferences and networking events
• Other ad hoc requests as needed
• Provide back up support for other administrative professionals in the Collaboration team, including all administrative tasks for each of their primary professionals

Education: Bachelor’s Degree or equivalent work experience required

Experience Required: 2-3 years of experience in a receptionist and administrative role, preferably in a corporate environment

General Requirements:

• Knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint)
• Excellent telephone etiquette
• Professional demeanor and appearance
• Ability to provide exemplary service to clients and co-workers
• Excellent verbal and written communication skills
• Well-organized, with strong attention to detail
• Ability to prioritize work and handling multiple tasks simultaneously
• Flexibility in terms of accepting process changes, variable work volume and new ideas
• A team player with the ability to work with diverse personalities
• Knowledge with Concur a plus

Reporting Relationships

Compensation

$65,000 - $75,000

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.