Administrative Assistant (58158)

Applied Technical Services, LLC, is a leading provider of critical testing, inspection, certification, and compliance services. The company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States.

Summary of the Job:

The Administrative Assistant is responsible for a wide variety of front office clerical, administrative, personnel, and office duties. This position is also responsible for timely processing and organization of customer invoicing. The Administrative Assistant takes direction from the Management Team based upon assigned duties.

Duties and responsibilities

• Set up new clients and assist with payment collection and account maintenance.
• Manage timely and accurate processing and distribution of customer invoices.
• Respond to customers, vendors, and internal inquiries in a professional and timely manner.
• Perform contract reviews for projects to ensure compliance, as directed by managers.
• Support Accounts Receivable with follow-up on outstanding balances and debt collections activities for assigned group.
• Assist with the on-boarding process for new employees.
• Perform other assigned administrative duties as directed by management

Required Education/Experience:

• High School diploma or equivalent

• Additional college or technical school training, certificate or degree preferred.

• Minimum of 1 year administrative or office experience preferred

Necessary Skills:

Strong verbal and written communication skills.

• Excellent organizational and time-management abilities.

• Proficiency with Microsoft Windows and Microsoft Office (Excel, Word and PowerPoint).

• Strong interpersonal skills with the ability to work independently and as a part of a team.

• Attention to detail and ability to manage multiple priorities.

• Customer Service or billing experience a nice to have.

Physical Requirements:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to ensure individuals with disabilities perform the essential functions.

• Primarily office-based with occasional work in a laboratory environment.

• Ability to sit, stand, and walk for extended periods.

• Occasional use of hands and arms for handling, reaching, and operating office equipment.

• Occasional lifting of items up to 25–55 pounds (as required by business needs).

• Vision requirements include close vision, distance vision, color vision, peripheral vision, and depth perception.

ITAR

U.S. Persons Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (ITAR). Accordingly, the company will consider only U.S. Persons for this position. A U.S. Person includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., green card holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.

EOE/AA/M/F/Vet/Disability

Applied Technical Services is an equal opportunity employer where employment is based upon personal capabilities and qualifications without discrimination due to race, color, religion, gender, age, national origin, disability, veteran status or any other protected characteristic as established by law.