Job Title:
Administrative Assistant - 37.5 HRS/WEEKDepartment:
Biomedical Sciences - Administrative (Shayna Owens)FLSA:
United States of America (Non-Exempt)Location:
Moultrie Campus
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The successful incumbent will perform the following duties, with or without reasonable accommodations:
Assist with collecting or compiling information to complete key department functions, including but not limited to, strategic and academic planning, budgeting, and reporting.
Enter data and information into databases and systems in an accurate and timely manner. Such information includes, but is not limited to, student data, course details.
Schedule and attend meetings, as required; maintain a high level of confidentiality when dealing with sensitive matters. Create agendas and minutes for these meetings.
Implement quality, service, and process improvement initiatives to enhance day-to-day administrative and operational efforts.
Manage all facets of event planning for the department, as applicable.
Perform other role-related duties as assigned or requested.
REQUIRED SKILLS AND EXPERIENCE:
Minimum two years’ experience in a similar administrative support role, preferably in a higher education setting.
High level of computer proficiency in word processing, excel spreadsheet, presentations, email, and virtual meeting applications, preferably on the Google Workspace or Microsoft 365 platforms.
Experience with Smartsheet is preferred but not required.
High level customer service.
Strong planning and organizational skills.
Critical thinking skills
Strong communication skills, including written, verbal, and interpersonal.
Strong collaboration skills.
EDUCATION AND CERTIFICATIONS:
High school diploma or GED required; Associates or Bachelor's Degree in business administration, liberal arts, or similar discipline is preferred.
PHYSICAL REQUIREMENTS:
Ability to sit for prolonged periods, up to eight hours per day.
Ability to lift up to 25 lbs.
Ability to view computer screen for extended periods, up to eight hours per day.
Manual dexterity and mobility in order to use personal computers and other office equipment.
Starting Salary: $17.72 /hr
The referenced salary range is based on PCOM good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. PCOM offers a total rewards package that supports our employees' health, life, career and retirement.
PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices.
Skills Required
- Minimum two years' experience in an administrative support role
- High proficiency with word processing, spreadsheets, presentations, email, and virtual meeting applications
- Familiarity with Google Workspace or Microsoft 365
- Experience with Smartsheet
- High level customer service
- Strong planning and organizational skills
- Critical thinking skills
- Strong written, verbal, and interpersonal communication skills
- Strong collaboration skills
- High school diploma or GED
- Associate's or Bachelor's degree in business administration or similar
- Ability to sit for prolonged periods and view a computer screen for up to eight hours
- Ability to lift up to 25 lbs and use office equipment
What We Do
Philadelphia College of Osteopathic Medicine (PCOM) is an osteopathic medical school that offers degrees in medicine, health, and behavioral sciences. It is dedicated to the advancement of knowledge and intellectual growth through teaching, research, and service to the community.
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