Administrative Assistant (28299)

Scope:  Provide administrative support to managers of the company through tasks related to organization and communication.

• Performs all duties in a safe and legal manner, being responsible for yourself and the employees around you.
• Organize and schedule meetings and appointments.
• Prepare correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies and maintain adequate inventory supply levels.
• Provide general support to visitors and their annual orientation training.
• Generate PO’s for managers as requested.
• Generate daily delivery tickets for outgoing deliveries.
• Assist HR department with new hire orientation training.
• Process accounts payable in a timely manner.
• Run plant errands to post office and office supply stores.
• Coordinates and maintains records for office staff space, phones, company credit cards and office keys.
• Prepare and distribute order documentation.
• Responsible for incoming and outgoing office shipments.
• Responsible for maintaining DSMT’s if applicable.
• Process raw material receipts and invoices.
• Responsible for processing driver and plant payroll if applicable.
• Responsible for vacation calendar and attendance calendar if applicable.
• Responsible for maintaining DOT files if applicable.
• Check return delivery tickets for accuracy and post into AX system.
• Performs other duties as deemed necessary by the company.

• High School Diploma (or equivalent)
• Proven administrative experience
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail
• Excellent written and verbal skills
• Proficiency in MS Office