- Office Administration:
- Manage and oversee daily office operations to ensure a smooth and productive work environment.
- Ensure office facilities, including lights, air conditioners and other essential infrastructure, are operational and functioning properly every day. You will need to liaise with the 2 office boys and the building facilities team for this.
- Coordinate with vendors and service providers for maintenance and repairs as required.
- Office Inventory & Procurement Management:
- Maintain and monitor office inventory, including stationery, pantry supplies and other day-to-day office essentials.
- Manage inventory of company merchandise and branding materials such as T-shirts, mugs, diaries, welcome kits, and other office items.
- Raise and track orders for office supplies and other requirements.
- Maintain records of purchases, inventory, and vendor details.
- Travel & Business Bookings:
- Coordinate and manage all business travel arrangements, including flight bookings, visa, hotel reservations, local transportation, and related logistics.
- Support employees and leadership with travel-related requirements and documentation.
- Event Coordination:
- Plan, organize, and coordinate office events, employee engagement activities, celebrations, meetings, and other company gatherings. Partner with the Employee Experience team as needed.
- Manage event logistics, vendor coordination, procurement, and execution to ensure successful events.
- 2–4 years of experience in Office Administration, HR Administration, Workplace Operations, Facilities Management, or a related role.
- Bachelor's degree in any discipline.
- Experience managing office operations, inventory, vendor coordination, and business travel arrangements.
- Strong organizational and multitasking skills with excellent attention to detail.
- Effective communication and stakeholder management abilities.
- Basic knowledge of office productivity tools such as Word, Excel, PPT
- Comfortable working from the office five days a week.
- A dependable, accountable and organized professional who takes ownership of responsibilities.
- Strong execution skills with the ability to manage multiple priorities effectively.
- A collaborative team player with a customer-service mindset.
- Someone who is approachable and professional in interactions.
Skills Required
- 2-4 years of experience in office administration, HR administration, workplace operations, facilities management, or a related role
- Bachelor's degree in any discipline
- Experience managing office operations, inventory, vendor coordination, and business travel arrangements
- Strong organizational and multitasking skills with excellent attention to detail
- Effective communication and stakeholder management abilities
- Basic knowledge of office productivity tools such as Word, Excel, and PowerPoint
- Ability to work from the office five days a week
What We Do
Attentive.ai is the #1 landscape management software provider with end-to-end automation for all field services businesses across the landscaping, asphalt and paving, facilities maintenance, and snow removal industry. Our software- powered by cutting-edge Artificial Intelligence (AI), is designed to optimize your workflows and help you scale effortlessly. Our property measurement software, Automeasure, caters to landscaping maintenance and construction, paving maintenance and construction, facilities maintenance, and snow removal businesses. Automate your takeoffs on up-to-date aerial imagery and blueprints, helping sales teams save time, bid more, and win more. Our landscape management software, Accelerate, arms you with a truly end-to-end solution for all commercial landscape maintenance and construction jobs through automated workflows. Over 500 businesses across the field services industry—landscaping, snow management, paving maintenance, construction, and facilities maintenance industries in the US and Canada trust Attentive.ai to drive their revenue. This includes the most successful sales teams, like those at U.S. Lawns, Juniper Landscaping, Maldonado Nursery & Landscaping, United Land Services, Elements Mountain Company, Beary Landscaping, Paved Assets, East Coast Facilities, BrightView, Case Snow, and LandCare. Backed by marquee investors, including Sequoia Surge and InfoEdge Ventures, we are building to solve the biggest challenges facing the outdoor services businesses.
