ADMIN COORDINATOR
Job Purpose: To provide a position description for employees of Long Beverage, Inc., meaningful to the employees in performance of his/her duties.
To maintain daily activities that exceed expectations in service for our customers and employees by taking orders and assisting with general front office needs. Help maintain an organized and productive administration office.
Purpose: The job description, which follows, is designed to provide the employee with an overview of his/her job duties, however, the job description is not all-inclusive. All employees are subject to being assigned additional duties at any time. This job description is also subject to being changed at any time.
To maintain daily activities that exceed expectations in service for our customers and employees by taking orders and assisting with general front office needs. Help maintain an organized and productive administration office.
Duties and Responsibilities:
- Open doors and prepare lobby for business by 8:00am
- Make sure lobby and front office are clean and organized
- Ensure copies of necessary forms are available at all times (Delivery Discrepancy,
- New Account, etc.)
- Answer phones and route calls appropriately. This will include taking orders and
- helping employees with general issues
- Maintain customer lobby window and employee windows
- Create and balance invoices turned in by sales reps
- Monitor and key orders via email and fax
- Check errors from previous day’s deposit
- Scan all driver paperwork from previous day’s routes
- Balance cash drawer daily
- Coordinate with Sales Administration Specialist to accomplish various office tasks
- Any miscellaneous tasks that are assigned by Manager or Supervisor
- Pay pending on experience
Skills Required
- Answer phones and take customer orders
- Maintain clean, organized lobby and front office
- Create and balance invoices submitted by sales reps
- Monitor and key orders received via email and fax
- Scan and file driver paperwork from previous routes
- Balance cash drawer daily and check deposit errors
- Maintain copies of necessary forms and customer/employee windows
- Coordinate tasks with Sales Administration Specialist and management
What We Do
Long Beverage Inc. is a beverage wholesaler based in Raleigh, North Carolina, that has served the community for over 75 years. The company specializes in the distribution of beer, ale, and non-alcoholic products, operating a modern 275,000-square-foot warehouse and a comprehensive fleet for logistics and delivery, ensuring efficient supply chain management for its regional partners.
