Admin Services Sr Specialist

Primary Purpose

Supports general business operations by providing various administrative support activities as a generalist or in a combination of disciplines in the Administrative Services function.

Primary Purpose

Duties and Responsibilities

• Prepares and distributes routine reports and summaries; analyzes data to ensure completeness and accuracy before report submission.
• Screens and prioritizes calls, e-mails, and visitors based on urgency and importance and manages follow-up communications.
• Implements efficient record-keeping processes and ensures records are updated regularly.
• Coordinates and manages travel arrangements for multiple parties; ensures compliance with travel policies and budget constraints.
• Organize and manage logistics for meetings, including virtual setups; prepares and distributes detailed meeting minutes and follow-up action items.
• Performs other duties as assigned.

Education

• High school diploma or equivalent.

Experience

• Typically requires 5 years of related experience.

Knowledge, Skills and Abilities

• Administrative Support - Providing assistance to assist the department in fulfilling its administrative responsibilities.
• Data Entry - The process of entering data into a computerized database or spreadsheet.
• Record Keeping and Documentation - Creating, distributing, using, maintaining and disposition of recorded information maintained as evidence of business activities and transactions.
• Call Management - The processes and systems businesses and organizations use to handle incoming calls.
• Word Processing - The process of creating and editing documents on a computer.
• Guest Service Management - Coordinating all aspects of a guest's experience, from reservations to check-in to special requests.
• Schedule Management - Establishes policies and documentation for maintaining, developing, managing, and controlling the schedules for time and resources for the completion of the project.
• Report Drafting - Creating and writing various types of documents, such as policies, reports, manuals, and memos, organizing and presenting information in a clear and concise manner, ensuring accuracy and compliance with relevant guidelines and regulations.
• Event Planning - The organization of all of the activities that surround an event.
• Research - Investigates and studies materials and sources in order to establish facts and reach new conclusions.