Administrative Officer
Experience: 2–4 years
Work Arrangement: Monday to Friday with a hybrid work model (3–4 days working from the office). Occasional travel may be required to support events, leadership visits or operational coordination.
Role Overview
The Administrative Officer plays a key role in ensuring the smooth functioning of workplace operations, supporting facilities management, travel coordination, procurement, vendor management and events.
Working closely with teams across the organisation, this role helps manage administrative processes and maintain a safe, efficient and well-organised workplace that enables teams to focus on delivering impact.
Key Results
Safe, efficient and well-managed workplace and facilities operations
Seamless travel coordination and logistics support
Strong vendor management and reliable service delivery
Accurate expense tracking and well-maintained administrative systems
Positive employee experience through proactive workplace support
Key Responsibilities
Manage end-to-end travel coordination for team members and leadership, including bookings, itineraries, accommodation and related logistics.
Oversee day-to-day office operations and facilities management, ensuring a safe, well-maintained and efficient workplace environment.
Coordinate procurement of office supplies, equipment and organisational assets while maintaining inventory and asset records in partnership with the IT team where required.
Build and manage relationships with vendors and service providers, ensuring quality service delivery and timely coordination.
Support administrative financial processes including invoice tracking, vendor payments, petty cash management and coordination with the Finance team.
Maintain administrative documentation including operational trackers, vendor records, asset registers and compliance-related documentation.
Coordinate logistics for internal meetings, town halls, workshops and events, and partner with HR/P&C on onboarding, exit logistics and workplace communication.
Support the Admin team by guiding junior team members and contributing to hiring and team development where needed.
Required Skills & Background
Education
Bachelor’s degree in Business Administration, Commerce or a related field.
Experience
2–4 years of experience in administration, facilities, logistics or operations roles
Experience managing vendors, travel logistics or office operations is preferred
Skills
Strong organisational and coordination skills
Proficiency in MS Office (Excel, Word and PowerPoint)
Ability to manage multiple priorities, deadlines independently.
Strong communication and stakeholder management skills
Languages
Fluency in English and Hindi is required. Knowledge or any regional language is an added advantage.
Critical Factors for Success:
You are someone who takes ownership and enjoys making things run smoothly
Are, highly organised and able to manage multiple priorities with attention to detail
A collaborative team player who enjoys supporting colleagues and enabling teams to do their best work
Comfortable working in a fast-paced and evolving environment
Service-oriented with a strong focus on creating a positive workplace experience
Motivated by Rocket Learning’s mission and excited to contribute to meaningful social impact
Rocket Learning is an equal opportunity employer and encourages applications from individuals of diverse backgrounds and experiences.
Skills Required
- Bachelor's degree in Business Administration, Commerce, or a related field
- 2-4 years of experience in administration, facilities, logistics, or operations roles
- Experience managing vendors, travel logistics, or office operations
- Proficiency in Microsoft Office, including Excel, Word, and PowerPoint
- Strong organizational and coordination skills
- Ability to manage multiple priorities and deadlines independently
- Strong communication and stakeholder management skills
- Fluency in English and Hindi
What We Do
Rocket Learning is an Indian nonprofit ed-tech organization focused on transforming early childhood education and foundational learning at scale. It combines accessible digital learning solutions, localized and play-based content, AI-enabled coaching, social-emotional tools, and community engagement. Working with governments, caregivers, teachers, and daycare educators, it aims to improve school readiness and expand quality learning opportunities for millions of young children.
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