The Role
Manage office facilities and infrastructure, vendor contracts and AMCs, inventory and housekeeping, security and access control, travel/logistics, compliance, safety/fire preparedness, space planning, budgeting, asset and utility management, and grooming/uniform standards.
Summary Generated by Built In
Admin Manager – KRAs
Facility Maintenance & Infrastructure Management
Ensure upkeep, repair, and smooth functioning of all office infrastructure, including electricals, plumbing, air-conditioning, lifts, workspaces, etc.
Vendor & AMC Management
Manage contracts, relationships, and service levels of all third-party vendors (security, housekeeping, pantry, pest control, printers, HVAC, etc.) including AMC (Annual Maintenance Contracts).
Office Supplies & Inventory Management
Monitor and manage inventory of office supplies and administrative materials; ensure timely procurement and avoid stock-outs.
Housekeeping & Cleanliness
Oversee day-to-day housekeeping activities to maintain hygiene and cleanliness across all office areas, especially customer-facing zones.
Security & Access Control
Implement and monitor access control systems; manage physical security; coordinate with security staff to ensure the safety of staff and property.
Travel, Hotel & Logistics Coordination
Handle all arrangements for staff or guest travel, accommodations, and logistics in a cost-effective and smooth manner.
Compliance & Licenses
Ensure compliance with statutory norms (building license, fire safety, shop & establishment, waste disposal, etc.); maintain documentation and liaise with government agencies when needed.
Health, Safety & Fire Preparedness
Oversee fire safety systems, conduct drills, maintain safety equipment, and ensure the workplace adheres to health and safety regulations.
Space Planning & Seating Arrangements
Efficiently manage workspace allocation, ensure optimal utilization of available space, and coordinate any renovation or expansion.
Admin Budgeting & Cost Optimization
Prepare and manage administrative budgets; track expenses and explore ways to reduce administrative overheads without compromising service quality.
Asset Management
Maintain records of all office assets, including laptops, furniture, equipment, etc.; ensure tagging and periodic audits.
Utility Management
Monitor electricity, water, and other utility bills to control wastage, reduce downtime, and avoid penalties.
Courier & Document Handling
Oversee internal and external mail/courier systems, ensuring timely dispatch, receipt, and tracking of important documents.
: Grooming & Uniform Oversight
Ensuring showroom staff adhere to grooming standards and uniform protocols, including proper wearing of brooches, name tags, and overall appearance as per company guidelines.
.
Skills Required
- Facility maintenance and infrastructure upkeep (electrical, plumbing, HVAC, lifts, workspaces)
- Vendor and AMC management for security, housekeeping, pantry, pest control, printers, HVAC, etc.
- Office supplies, inventory monitoring and procurement to avoid stock-outs
- Oversee day-to-day housekeeping and maintain cleanliness in customer-facing areas
- Implement and monitor security and access control systems; coordinate with security staff
- Coordinate travel, hotel and logistics arrangements for staff and guests
- Ensure compliance with statutory norms (building license, fire safety, shop & establishment, waste disposal)
- Oversee health, safety and fire preparedness, drills and safety equipment
- Space planning, seating arrangements, renovations and optimal utilization of workspace
- Prepare and manage admin budgets and track expenses for cost optimization
- Maintain asset records, tagging and periodic audits (laptops, furniture, equipment)
- Monitor utility usage and bills (electricity, water) to control wastage and penalties
- Oversee courier, mail and document handling systems
- Enforce grooming and uniform standards for showroom staff
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Punjab Jewels is a heritage jewellery retailer founded in 1950 and headquartered in Indore, India. The company designs, crafts and retails gold, diamond, platinum and precious‑stone jewellery, offering modern and ethnic collections including bridal sets, bangles and everyday diamonds. Punjab Jewels operates retail showrooms and an online store, emphasizing handcrafted 22K gold and traditional Indian craftsmanship.
