Admin Manager

We are a proprietary high-frequency trading firm operating at the intersection of cutting-edge technology and global financial markets. As we scale, we’re looking for a proactive and reliable Admin Manager to ensure our office operations, vendors, and facilities run seamlessly.

• Oversee daily office operations and ensure the workplace is well-maintained, functional, and secure
• Manage vendor relationships for services including housekeeping, security, pantry, maintenance, travel, and courier
• Handle procurement of office supplies, IT peripherals, and admin-related assets
• Coordinate facility-related requirements like seating, desk setups, air conditioning, electricals, and internet uptime
• Maintain asset/inventory records and ensure timely AMC renewals and compliance
• Organize company events, team logistics, and offsites
• Coordinate with building management and external agencies for upkeep, repairs, and compliance (fire safety, access control, etc.)
• Manage travel bookings and logistics for team members, especially for conferences and training
• Support onboarding/offboarding of employees from an admin standpoint (access cards, desk setup, etc.)
  

• 5–10 years of proven experience in administration or facility management, preferably in a corporate or finance/tech environment
• Strong organizational skills and attention to detail
• Excellent negotiation and vendor management skills
• Hands-on experience with Microsoft Excel, Google Workspace, and inventory tools
• Comfortable working in a fast-paced, high-security environment
• A self-starter with strong interpersonal and communication skills
  

• Prior experience in BFSI, HFT, or tech/startup companies
• Familiarity with facility budgeting and cost tracking
• Basic understanding of compliance related to office facilities (fire safety, workplace hygiene, etc.)
  

• A dynamic work environment in a fast-growing finance-tech firm
• Exposure to high-performance teams and modern infrastructure
• Opportunity to take ownership of all office operations
• Competitive compensation