Key Responsibilities
1. Daily Operations
Coordination
* Maintain daily task trackers
* Coordinate between departments
* Ensure pending work is followed up and closed
* Monitor operational bottlenecks
2. Reporting &
MIS
* Prepare daily reports for management
* Maintain live Google Sheets trackers
* Update shipment, production, payment, and approval
statuses
* Create structured data systems for operational visibility
3. Follow-up &
Execution Management
* Follow up with: * vendors* factories* logistics teams*
internal staff * support department * Ensure commitments are met on time *
Escalate delays immediately
4. Documentation
& File Control
* Organize digital documents systematically * Maintain
version-controlled files* Ensure easy retrieval of operational documents*
Coordinate approvals and document movement
5. Meeting &
Communication Management
* Schedule meetings* Maintain MOMs (Minutes of Meeting)*
Track action points* Ensure accountability after discussions
6. Productivity &
Systems Improvement
* Improve workflows using Google tool* Build trackers and
monitoring systems* Reduce dependency on manual follow-ups* Introduce
structured reporting formats
7. Management Support
* Assist management in operational monitoring* Prioritize
urgent tasks* Maintain confidentiality
* Ensure smoother execution bandwidth for leadership
Requirements
The candidate must
combine:
* Administrative control * Team coordination * Process
discipline
* Leadership capability * Strong command over Google
Workspace tools * Ability to handle pressure and multiple stakeholders
The person should
function as an execution backbone for management.
Core Objective of the
Role
To ensure:*
smooth daily operations,* timely task completion,* disciplined communication,*
accurate reporting,
* and operational accountability across the organization.
This role directly
impacts:
* shipment timelines,* vendor coordination,* documentation
flow,* management productivity,* and internal operational efficiency.
Mandatory Skills
& Competencies
Technical Skills
* Google Sheets (formulas, filters, trackers, conditional
formatting, basic dashboards, shared sheets, live reporting)
* Google Docs
* Google Drive organization
* Gmail management
* Google Calendar scheduling
* Google Meet coordination
* WhatsApp Business communication etiquette
* Basic Excel proficiency
* File management and digital documentation systems
Leadership
Expectations
* Take ownership instead of waiting for instructions
* Be capable of pushing teams for updates
* Ensure deadlines are followed
* Escalate delays proactively
* Coordinate with factories, staff, logistics teams, and
management
* Handle pressure situations calmly
* Maintain operational discipline
* Follow up relentlessly until closure
Benefits
Skills Required
- Administrative control and process discipline
- Team coordination and stakeholder management
- Leadership capability and ownership
- Ability to handle pressure and multiple stakeholders
- Strong Google Sheets proficiency, including formulas, filters, trackers, conditional formatting, basic dashboards, shared sheets, and live reporting
- Google Docs proficiency
- Google Drive organization skills
- Gmail management skills
- Google Calendar scheduling skills
- Google Meet coordination skills
- WhatsApp Business communication etiquette
- Basic Microsoft Excel proficiency
- File management and digital documentation systems experience
- Ability to coordinate with factories, vendors, logistics teams, staff, support departments, and management
- Ability to proactively escalate delays and follow through until closure
What We Do
Yogini Tradex Private Limited is a Kolkata-based human resources and recruitment agency that helps businesses hire personnel across multiple sectors. It provides HR solutions and recruitment services for clients in areas including accounting, call centres, cement, electronics, FMCG, government, hospitals, insurance, IT hardware, oil and gas, real estate, transport, and sports and fitness. Its services include candidate sourcing, screening, selection, and placement support.
