Admin Executive

We'll trust you to:

• Admin Responsibilities


• Lead, manage, and continuously optimise day-to-day office operations and administrative functions, including office upkeep, security protocols, and efficient facilities maintenance
• Compliance with all local laws, such as waybill, licences for signage, display of minimum mandatory notices, etc
• Maintain the Utility Bill Tracker for the zone, capturing all the details such as bill date, due date, amount, bill received date, bill processed date and payment date
• Maintain organized records, reports, MIS and filing systems.
• Manage petty cash and basic bookkeeping tasks
• Handle procurement of office supplies and vendor management.
• Taking care of all printing and stationery needs 
• Oversee the continuous operation, timely payment of bills and optimisation of all essential utilities and systems: electricity, air conditioning (AC), fire safety systems, CCTV, and access control systems.
•  Client & Event management
• Travel & Logistics Coordination
• Organize international travel, including itineraries, visa documentation, support in agenda planning and expense reconciliation for Senior leadership team.
• Monitor costs and expenses to assist in budget preparation
• Liaise with IT, HR, Finance, Beghou Hyderabad office for operational work
• Collaborate and closely coordinate with the Hyderabad team for receiving laptops/joining kits, etc
• Expense & Reimbursement Coordination for senior leadership


• HR Responsibilities


• Support onboarding processes for new employees, ensuring a seamless transition into the organisation
• Maintain employee records and HR databases, ensuring accuracy and confidentiality.
• Support employee engagement initiatives and assist in organising training and development programs.
• Ensure HR Processes like offboarding, transfer, internal mobility etc, are executed effectively and consistently.
• Handle administrative tasks related to HR functions, including payroll support and benefits administration.
• Ensure compliance with labor laws and regulations 

You'll need to have:

• 3-5 years of Experience in a similar role
• Previous experience in a similar role in a fast-paced environment.
• Bachelor's degree in human resources, Business Administration, or a related field.
• HR certifications (e.g., SHRM-CP, PHR) are a plus.


• Key Requirements
• Proven experience as an HR Executive or Administrative Assistant.
• Familiarity with HR software and Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills.
• Attention to detail and confidentiality.
• Ability to work well in a team and independently.