JD- Admin Executive- Operations
Role Overview
The Travel & Visa Executive will be responsible for managing end-to-end domestic and international travel arrangements, visa processing, compliance and traveller support while ensuring adherence to company policy and cost optimization standards.
Key Responsibilities
Travel Coordination
- Coordinate domestic and international travel for employees.
- Book cost-effective flights, hotels and ground transportation in compliance with company policy.
- Manage complex and multi-city itineraries with accuracy and efficiency. • Ensure advance planning to optimize travel costs.
Visa Processing
- Stay updated on global visa regulations and documentation requirements. • Assist employees with visa applications, documentation and submissions. • Liaise with embassies, consulates and visa service providers.
- Track visa processing timelines and proactively manage escalations.
Compliance & Documentation
- Maintain accurate records of travel and visa documentation.
- Ensure compliance with international travel regulations and internal policies. • Monitor travel spend and support reporting requirements.
- Maintain audit-ready documentation at all times.
Travel Support & Communication
- Act as one of the primary point of contact for travel-related queries.
- Provide real-time support during disruptions, cancellations or emergencies. • Guide employees on travel policies and best practices.
Vendor & Stakeholder Management
- Manage relationships with travel management companies (TMCs), airlines, hotels, and visa partners.
- Negotiate favourable commercial terms where applicable.
- Monitor service levels and escalate performance issues when required.
Risk Management
- Monitor travel advisories and global risk alerts.
- Advise travellers on safety protocols and documentation requirements. • Support duty-of-care responsibilities.
Process Improvement
- Identify opportunities for automation and cost optimization.
- Contribute to continuous improvement of travel operations and user experience.
Requirements
- Proven experience in corporate travel and visa operations.
- Good to have knowledge of GDS systems (Amadeus/Sabre), airline and hotel booking platforms.
- Familiarity with international visa regulations and immigration processes. • Understanding of travel policy compliance and cost control.
- Strong organizational and multitasking skills.
- Excellent communication and stakeholder management abilities.
- High attention to detail in documentation and reporting.
- Ability to work independently in a fast-paced environment.
- Proficiency in MS Office, MS Excel and travel management tools.
- Willingness to work in a 24x7 rotational shift environment.
- Strong commitment to confidentiality and data security.
- Ability to work collaboratively in a cross-functional environment
Top Skills
What We Do
Sigmoid is a leading data engineering and AI solutions company that helps enterprises gain a competitive advantage with effective data-driven decision-making. Our team is strongly driven by the passion to unravel data complexities. We generate actionable insights and translate them into successful business strategies.
We leverage our expertise in open-source and cloud technologies to develop innovative frameworks catering to specific customer needs. Our unique approach has positively influenced the business performance of our Fortune 500 clients across CPG, retail, banking, financial services, manufacturing, and other verticals.
Backed by Sequoia Capital, Sigmoid has offices in New York, San Francisco, Dallas, Lima, Amsterdam, and Bengaluru. We are recognized among the world's fastest growing and innovative tech companies, winning several awards and recognition like the Deloitte Technology Fast 500, Financial Times- The Americas’ Fastest Growing Companies, Inc. 5000, Great Place To Work- India’s Best Leaders in Times of Crisis, Data Breakthrough, Aegis Graham Bell, TiE50, NASSCOM Emerge 50, and others.
Learn more: https://www.sigmoid.com/ or https://sigmoid.com/careers/ for careers.
