Position: Admin Assistant (Up to ₱80K)
Schedule: Monday to Friday, 7 AM – 4 PM (PH Time)
Work setup: Hybrid
Start and build your career with BMG Outsourcing – one of the well-respected Australian-owned Outsourcing Company with office in Clark and Sydney, providing high quality services to clients and promising career to its employees.
BMG Outsourcing is seeking a detail-oriented and reliable Administration Assistant (Administration Support – Offshore) to support Executive Assistants and stakeholders across the business. This role is responsible for delivering high-volume, process-driven administrative support including expense processing, travel coordination, document preparation, and shared services support.
The position requires a high level of accuracy, strong organizational skills, and the ability to work across multiple priorities and time zones while maintaining strict adherence to processes and quality standards.
In this role, you will:
Administrative & Transactional Support
- Manage shared inboxes, ensuring timely review and action of requests
- Process expense claims accurately, including reconciliation and follow-ups
- Coordinate domestic and international travel bookings
- Prepare and format documents, including pagination and final quality checks
- Provide backend administrative support such as:
- Data entry
- Document management
- Calendar and meeting scheduling
- Assist with Equifax request processing
- Support updates to PowerPoint presentations and Word documents
Process & Quality Support
- Follow established Executive Assistant workflows and procedures
- Maintain high levels of accuracy and quality across all deliverables
- Identify issues and recommend process improvements
- Support team members during peak workload periods
- Manage competing priorities and meet deadlines consistently
Requirements
We’re Looking for Someone Who has:
- Proven experience as an Executive Assistant, Administrative Assistant, or in a Shared Services environment
- Strong experience in:
- Expense processing
- Travel coordination
- Document management
- Strong written and verbal communication skills
- Ability to work independently and collaboratively with offshore and onsite teams
- Process-driven mindset with a focus on quality
- Ability to handle confidential and sensitive information
Technical Skills:
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Experience with expense and travel systems is preferred
- Good to have experience with Go HighLevel (tool) and Equifax, though not required.
Non-Negotiables:
- High attention to detail and accuracy
- Strong organizational and time management skills
- Ability to work under pressure in a fast-paced environment
Benefits
Why You’ll Love Working with Us:
Company-provided laptop + second monitor
Free HMO
Monthly Team Gratitude Celebrations, Year-end Party, & Summer Outing.
Welcome gift on Day 1
Coffee session on Day 1 (for hybrid and onsite employees)
Company Shuttle Service
Free Meals and Snacks
Generous vacation days, holidays, and sick leave to help you recharge.
DOLE Mandated Leave (Paternity Leave, Maternity Leave, 7 days SOLO Parent Leave, Magna Carta Leave, etc.)
Skills Required
- Proven experience as an Executive Assistant or Administrative Assistant
- Strong experience in expense processing
- Strong experience in travel coordination
- Strong experience in document management
- Strong written and verbal communication skills
- Ability to work independently and collaboratively with teams
- High attention to detail and accuracy
- Strong organizational and time management skills
What We Do
BMG Outsourcing is a business process outsourcing (BPO) provider that specializes in recruiting highly qualified offshore staff, offering value-added solutions for businesses through full-time staff and hourly-based tasks.
