Admin Assistant to the Early Learning and Leadership & Innovation Centers

Reports to:         Directors of the Early Learning Center & the Center for Leadership & Innovation

Supervises:        N/A

FLSA Status:     Non-Exempt

Pay                      $29.50 to $32 per hour

FTE:                    80%

Schedule:           Full-year position, exact schedule and days (4 or 5 days/week) flexible

Job Summary:

Under general supervision, provides administrative support for the Director of the Early Learning Center (ELC) and the Director of the Center for Leadership & Innovation (CLI).

Specific Responsibilities:

• Provides administrative support primarily for the Director of the Early Learning Center, and the Director of the Center for Leadership & Innovation, including planning and scheduling appointments, meetings, conferences and teleconferences
• Perform general clerical duties including phone systems, photocopying, mail distribution, filing
• Maintains staff records in a confidential manner (e.g. evaluations, purchase orders, subscriptions, PTO)
• Maintains/updates paper or e-filing systems, records, accounting documentation
• Organizes and supports registration, travel, and hotel arrangements regarding professional conferences, workshops, and courses
• Provides logistical support for field trips
• Inputs rosters and class schedules into the student information system
• Works collegially with the main office coordinator and other administrative assistants, ensuring a welcoming office environment and addressing the various needs of students, families, and visitors
• Provides back up coverage to main office coordinator
• Supports special events, as needed
• Is familiar and complies with all policies and regulations as put forth in the school’s documents
• Takes all necessary and reasonable precautions to protect students, faculty, staff, equipment, materials, and facilities
• Provides clerical support for DCYF licensing regulations including employee MERIT files
• Provides clerical support for Clock Hours and Stars Hours documentation
• Maintains academic portions of ELC student records including testing records and report cards (electronic, current files, archived files)
• Enthusiastically engages in professional growth opportunities within and beyond the STS community
• Establishes and cultivates community relations by maintaining open and candid dialogue with all of the school’s constituencies
• Is familiar and complies with all policies and regulations as put forth in the school’s documents
• Performs other duties as assigned

Required Education & Experience:

• High School Diploma or GED required
• Bachelor’s degree from a 4-year college or university preferred
• 3+ years’ experience working in an office environment
• Experience with school focused technology is a plus: Veracross, FinalSite, PickATime, SchoolPass

Required Knowledge, Skills & Abilities:

• Excellent verbal and written communication skills
• Proficient at working in a Microsoft Windows environment (Windows 7 or higher), using Office (version 2010 or higher), including Outlook; ability to master common automated systems for record keeping, and confidently learn new technology
• Excellent calendar and time management skills
• Excellent problem-solving skills
• Ability to research and recommend solutions in support of the Directors
• Excellent customer service skills
• Excellent professional (email, phone, letter) etiquette
• Ability to maintain confidential information
• Ability to work and communicate well with all constituents
• Ability to sit and keyboard, talk on the phone up to 8 hours per day

This description is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

Why St. Thomas School?  

You thrive in a face-paced environment, working alongside others who share your ideals. You are inspired by children and appreciate their joy and energy. You enjoy making an impact and being part of something bigger than yourself. You believe that schools should be among the most innovative places on earth. And you are committed to excellence and professional growth.  

We offer a competitive salary, robust benefits, professional development, and an extraordinary work environment. If this inspires you, we’d love to learn more about you!  

Who We Are:  

Founded in 1951 and located on the east side of Seattle in Medina, Washington, STS is a private, non-sectarian school for Preschool through Eighth Grade students. Our educational journey is defined by a cognitively engaging program with an emphasis on developing character, leadership, and a passion for learning and achievement. Our highly regarded curriculum prepared students to excel at future endeavors while honoring the school’s long standing core values.   

We commit to an inclusive and diverse community in which everyone can say, "I belong." We seek employees who are passionate, qualified, and offer diverse perspectives. We are particularly interested in the role education, and a diverse learning environment play in promoting equity and inclusivity.

We foster: 

• A diverse, safe, and equitable school environment 
• Actions and advocacy that support our Core Virtues 
• Cultural competence, anti-bias, and social justice 
• Intellectually curious and engaged global citizenship

Benefits Include: 

• Medical 
• Health Savings Account 
• Dental 
• Vision 
• Dependent Care Spending Account 
• Long-Term Disability 
• Life Insurance 
• Retirement Savings 
• Winter Wellness Days (between Dec 25 and Jan 1) 

Position is open until it is filled. No phone calls or drop-ins please.

Thank you for your interest in St. Thomas School.