Acquisition/Contract Specialist – Federal Client

Acquisition/Contract Specialist – Federal Client

SUMMARY:

The Concourse Group is a federal consulting firm seeking to fill multiple full-time positions for Acquisition/Contract Specialist with experience providing federal acquisition support services.

The Acquisition/ Contract Specialist will be responsible for supporting a Federal client on the execution of the full life-cycle of Federal acquisition and procurement actions. The ideal candidate will be comfortable interacting with the Federal procurement environment and direct communications with Federal clients. The ideal candidate will be intimately acquainted with the Federal procurement process, ideally within DHS, applicable regulations and possess the ability to distill large amounts of information into concise and professional reports and briefs. Acquisition planning, documentation development, stakeholder coordination, and post-award program management are three primary knowledge areas. This position requires previous experience in a federal government acquisitions context either as a contractor or federal employee.

Candidates must live locally to Metro DC as it may require infrequent visits to the client locations throughout the National Capital Region.

SKILLS AND ABILITIES: 

• Demonstrated ability to use the Microsoft Suite of software applications (e.g., Outlook, Word, Excel, Power Point, SharePoint, Outlook) to create and maintain documents and communications.
• Thorough understanding of the full-lifecycle Federal procurement process from planning to post-award monitoring and project completion.
• Ability to assemble, communicate, and present information clearly both orally in platforms such as MS Teams and in written formats such as MS Word, MS PowerPoint, MS Excel, and the Adobe suite tools.
• Familiarity with FAR Part 8, 12, 13, 15 and 16 contracting methods.
• Familiarity with IDIQ contract vehicle processes.
• Familiarity with government software and databases such as SAM.
• Familiarity with Multi-Agency vehicles such as GSA MAS, Oasis+ and other DHS enterprise contract solutions.
• Ability to solve problems using a detailed and well-ordered approach.
• Ability to work effectively with a cross-functional team to produce timely work products.
• Requires acritical eye for detail to ensure quality service, results, and client deliverables. Must be attentive to detail, maintain standards and actively check for errors before conveying final work product.
• Possess a client-first acumen that supports exceptional results.
• Must demonstrate a commitment and history of being timely and meeting deadlines.
• Documented ability to maintain and practice operational security (OPSEC) in the performance of daily duties and to report OPSEC issues or concerns.

POTENTIAL RESPONSIBILITIES:

There will be multiple hires for this position, and each position may encompass one or more of the following areas of responsibility.

Acquisition Planning

• Support pre-award conferences and meetings and participate in team meetings throughout the lifecycle of a requirement with clients and customers virtually or within client facilities.
• Assist with the refinement of identified requirements.
• Maintain awareness of milestones, as well as their strategic impacts, applying acquisition processes and policies.
• Develop acquisition plans and procurement milestone schedules.
• Perform market research activities (e.g., exchanges with industry pre-proposal conferences, sources sought, Request for Information (RFI), Draft Request for Proposals (DRFP), and Industry Days).
• Prepare and provide feedback on procurement packages, including preparation and review of requirements documentation (e.g., Statements of Work (SOWs), Statements of Objectives (SOOs), Statements of Need (SON), Performance Work Statements (PWSs), market research documentation, independent government cost estimates (IGCEs), draft evaluation factors, applicable pre-award determinations and findings, and applicable pre-award clearances and reviews (Small Business Set-Aside Review and Information Technology Checklist, etc.).
• Provide recommendations concerning acquisition strategies and the selection of contract types and methods of acquisition; Prepare and assist with the preparation of Justifications for Other-Than- Full-and-Open-Competition (JOFOCs).
• Prepare or assist with the preparation of various Determinations and Findings.
• Draft or assist in drafting and issuing applicable pre-award synopsis.
• Present or assist in presenting acquisition planning documentation for higher level reviews and approvals.
• Use applicable acquisition systems in support of planning or execution.
• Maintain contract files and documentation in accordance with applicable laws, statutes, regulations, and policies.

Solicitation

• Prepare solicitation and solicitation-related documents for Government

Review.

• As appropriate, use the Government contract writing system to develop solicitation documents and select appropriate clauses, provisions, and terms and conditions.
• Present or assist in preparation of solicitation documentation for higher-level reviews and approvals.
• Post or assist in posting solicitations and solicitation-related documents to the appropriate location.
• Prepare or assist in preparing responses to pre-award inquiries and solicitation amendments for Government review and assist in posting/releasing said items to the appropriate location.
• Receive or assist in collecting quotes, proposals, offers or bids, including recording receipt and conducting compliance reviews.
• Maintain solicitations and documentation in accordance with applicable laws, statutes, regulations, and policies.

Evaluation

• Document technical reviews and evaluations.
• Gather data and information for past performance evaluations.
• Perform price analysis and cost analysis for Government review and approval.
• Draft and document evaluation reports for Government review and approval.
• Conduct or assist in pre-award reviews and surveys (such as on-site surveys and audits).
• Assist in developing and documenting the price negotiation memoranda, the pre-negotiation memoranda (if applicable), the competitive range determination (if applicable), the post-negotiation memoranda (if applicable), and the source selection decision (if applicable) for higher level Government approval.
• Support the Government in conducting negotiations and discussions.
• Present or assist in presenting evaluation documentation for higher level reviews and approvals.
• Prepare or assist in preparing responses to pre-award protests for higher level review.
• Assist in preparing required pre-award notifications (e.g., pre-award notice for small business set-asides).
• Assist in conducting pre-award debriefings.
• Maintain evaluation files and documentation in accordance with applicable laws, statutes, regulations, and policies.

Award

• Prepare award documents for Government review.
• Use the client contract writing system to develop contract award documents.
• Assist in presenting award documentation for higher level reviews and approvals.
• Prepare or assist in preparing required award, and post-award notifications and debriefings (e.g., award synopsis, public affairs notification, etc.).
• Prepare Federal Procurement Data System – Next Generation (FPDSNG) reports for Government review and approval.
• Prepare responses to post-award protests for higher level review.
• Craft documentation to deal with failure to perform (e.g., cure notices, show cause notices, termination notices, etc.) or recommendations to suspend or debar.
• Maintain award files and documentation in accordance with applicable laws, statutes, regulations, and policies.

Post-Award

• Prepare COR appointment letters;
• Support post-award conferences and meetings;
• Assist in preparing Notice to Proceed letters;
• Assist in preparing responses to claims, ratifications, FOIA requests, data calls, cure notices, Congressional inquiries, appeals, other incoming requests, or other unusual or extraordinary contracting actions;
• Prepare and file documentation for contract modifications;
• Support preparation of the contract for closeout and prepare closeout documentation;
• Maintain post-award files and documentation in accordance with applicable laws, statutes, regulations, and policies.

EDUCATION AND EXPERIENCE:

1. Bachelor’s Degree in business, information management, contracting or law, (Other majors are acceptable with relevant experience).

AND

Minimum five (5) years of professional experience in a federal support setting. Education and internships DO NOT qualify as experience.

OR

Candidates without a Bachelor’s Degree but with a minimum of 24 credits from an accredited institution in the areas of finance, business, contracting or law that can demonstrate seven (7) years of experience in a federal support setting. Education and internships DO NOT qualify as experience.

1. Ability to efficiently multitask and deliver on client requests in a timely fashion
2. Detail-oriented, yet able to move forward efficiently in the face of unanswered questions

OTHER:

1. Must be organized, detailed with high accuracy standards, positive, proactive, and results oriented.
2. US. citizenship is required.
3. Must be able to pass and obtain a Public Trust suitability.

ABOUT CONCOURSE:

We exist to provide the best possible programmatic and project management consulting support to inspire and empower our clients to achieve their important missions. A small business founded in 2001, The Concourse Group (Concourse) is an accomplished consulting firm committed to improving government project efficiency and budgetary goals with a focus on Making the Complex Simple. Concourse values client-focused service, innovation, and a drive to improve outcomes and results. Our clients are DOD and other federal agencies, state, and local governments; universities and colleges; and housing authorities who are driven, in the face of declining budgets, to recapitalize their assets and effectively manage their resources to optimize mission-critical programs and projects.

This position is eligible for the comprehensive Concourse benefits package.

Healthcare Insurance Benefit | Health, Dental, and Vision benefits. Company-paid employee premiums.

Life Insurance | Company-paid benefit.

Long-Term Disability Insurance | Company-paid benefit.

Short-Term Disability Insurance | Employee-paid premium.

Health Savings Account | Pre-tax employee contribution.

401K | Pre-tax employee contribution and Concourse matches up to 4% of the employee contribution.

Paid Time-Off (PTO) Benefit | 15 PTO days per year.

Paid Holidays | Eleven (11) paid federal holidays.

Equal Opportunity Employer