Accounts Receivables Specialist

Job Summary

Job Overview
We are seeking a detail-oriented and organized Accounts Receivable Specialist to join our team. In this role, you will be responsible for managing the company's accounts receivable processes, collecting and tracking customer payments, processing bank deposits and maintaining customer records.  The ideal candidate will have a solid understanding of financial concepts and experience with accounting software, making them a key contributor to our financial operations. 

Essential Job Functions

• Payment tracking – monitor customer accounts for timely payments and follow up on past due invoices to ensure cash flow is maintained.
• Payment application – apply payments received from customers to their accounts in the accounting software.
• Collections – handle collections by communicating with customers regarding outstanding payments and help resolve billing disputes in coordination with the Billing team.
• Account reconciliation – reconcile accounts receivable ledger to ensure all payments are properly applied and discrepancies are resolved promptly.
• Reporting – prepare and analyze accounts receivable reports for management review and providing insights into incoming cash flow.
• Work closely with the Billing team, Client Services and other internal stakeholders to resolve billing or payment discrepancies, reduce the risk of bad debts, and improve processes.
• Process check deposits using the remote banking deposit system.
• Prepare journal entries related to accounts receivable activities.
• Provide support for internal and external audits.
• Maintain accurate records of all accounts receivable transactions in accordance with AMS accounting policies.

1. Nonessential Functions

Non-essential functions are not essential as defined above · non-essential functions are the additional duties · Function is incidental or a minimal part of the job · Marginal functions can be redistributed among other staff.

1. Job Specifications – includes Education, physical and mental demands, and working conditions

• Must have Advanced Excel skills with the ability to produce, use spreadsheets efficiently, and perform calculations and automation to process large volumes of data. Please do not apply if you do not meet this requirement.
• Proficiency in accounting software.
• Excellent attention to detail and organizational skills.
• Must be outcome oriented and have strong prioritization skills.
• Ability to work independently as well as collaboratively within a team environment.
• Strong communication skills for effective vendor interactions.
• Understanding of basic principles of finance, accounting, and bookkeeping.
• Superb time management skills and detail orientation.
• Ability to maintain confidentiality of company information.
• Bachelor’s degree in accounting is preferred.
• 3 – 4 years of experience in accounts receivable.
• Must have strong mathematical skills.
• Proficient in accounting software(s).
• Proficient in Microsoft Office Suite or similar software.

1. Working Conditions

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.