Accounts Receivable Specialist

Your Role at MediaLab

The Accounts Receivable Specialist will be responsible for overseeing the order to cash process as well as take ownership of all accounts receivable activities. This role requires a keen eye for detail, strong organizational skills, and the ability to communicate effectively with internal and external stakeholders. The accounts receivable specialist will have both a day-to-day and ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners. The Accounts Receivable Specialist will combine excellent analytical skills with knowledge of invoicing, collections, and credit analysis. This position requires the candidate to be based in Southern California.

What You’ll Do

• Assist with the credit terms process by reviewing credit applications, obtaining trade references, pulling credit reports and making recommendations based on findings.
• Generate, accurate and timely invoices to send to customers.
• Ensure payments are received within the established terms or payment arrangement.
• Perform daily financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data. Independently reconcile customer accounts and investigate discrepancies, following up as necessary to resolve issues.
• Maintain accurate and up-to-date records of all accounts receivable transactions and customer communications.
• Timely response to customer inquiries regarding billing issues, payment arrangements, and account status.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Record and apply customer payments made via wires, ACH, checks, PayPal, etc. daily, ensuring timely and accurate posting to the correct accounts.
• Reconcile the accounts receivable ledger monthly to ensure that all payments are accounted for and properly posted. 
• Perform daily deposit/posting reconciliation between bank deposits, A/R sub ledger accounts and the general ledger.
• Develop relationships with internal and external parties.
• Generate daily reporting detailing accounts receivable status.
• Review overdue account receivable balances and communicate findings to key stakeholders.
• Monitor banking activities to detect irregularities, including identifying and resolving discrepancies.
• Other ad hoc duties as assigned.

What We’re Searching For

• Strong customer communications skills, through email and phone.
• Bachelor’s degree in accounting, Finance, Business Administration, or a related field (preferred).Minimum of 2 years of experience in accounts receivable or a similar financial role.
• Proficiency in Google Workspace and Microsoft Office, particularly Excel.
• Experience with ERP systems is required (preferably NetSuite).Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Strong communication and interpersonal skills, with the ability to interact professionally with customers and team members.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• This position requires the candidate to work from the office periodically.