About Us
We believe HVAC is about a lot more than moving air. It’s about creating places where we can live our best lives and do our best work. We help design, install, problem-solve, and service the right custom HVAC solution for every building. We do it with the largest and most experienced team of degreed application engineers in the industry. Gil-Bar combines its unmatched engineering expertise and fully integrated service offering a truly unique culture.
Job Description
Role: Accounts Receivable Specialist
We are seeking a detail-oriented and organized Accounts Receivable Specialist to support daily, weekly, monthly, and closing accounting operations. This role is responsible for billing accuracy, invoice processing, accounts receivable support, sales team support, reconciliations, and cross-departmental communication to ensure timely and accurate financial transactions.
Responsibilities:
Review vendor invoices posted to the accounting system from the previous day and follow
up with sales representatives regarding customer billing and discrepancies.
Prepare and process customer deposit invoices upon request
Create and issue credit memos when necessary
Adjust project billing records, including splits, change orders, and estimates
Ensure posted invoices are accurately entered into the project system
Support project accounting accuracy and compliance
Provide backup support for payment processing when needed
Send customer payment links and follow up on past-due requests
Post Daily Cash Receipts accurately to the Accounting System and CRM
Assist with collections and customer communication related to outstanding balances
Generate and distribute receivable accounts reports to customers and the Sales Team
(monthly)
Handle Customer Related Emails
Assist with AIA billing submissions via online portal or excel template
Post approved billing to ERP system
Facilitate lien waivers to GC's for timely payment
Daily Reconciliation of Customer invoices between Accounting System and CRM
Assist with inter-company accounts receivable reviews
Assist the accounting team with ad-hoc billing and reconciliation tasks
Other Accounting Functions as needed that align with the role
Requirements:
Bachelor's degree in accounting
4+ years of experience in billing, accounts receivable, or accounting support in a large company with monthly close cycle experience
Experience in construction accounting and with Project and AIA billing
Strong understanding of invoicing, reconciliations, and AR processes
Proficiency in Microsoft Excel and general office software
Excellent attention to detail and organizational skills
Ability to manage multiple deadlines in a fast-paced environment
Team-oriented with the ability to work independently
Strong communication and follow-up skills
Ability to multitask and use multiple programs simultaneously
Must be able to commute to Manhattan 5 days a week.
Active Notary Public (State of NY)/Willing and eligible to obtain Notary Public Commission within 6 months of hire date
Preferred Skills:
Dynamics 365 Business Central Experience
Intercompany accounting exposure
Estimated compensation: $33.65-$36.06/hour with flexibility based on experience and skills.
Ambient Enterprises provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Skills Required
- Bachelor's degree in accounting
- 4+ years of experience in billing, accounts receivable, or accounting support
- Experience with monthly close cycles
- Experience in construction accounting
- Experience with project and AIA billing
- Strong understanding of invoicing, reconciliations, and accounts receivable processes
- Proficiency in Microsoft Excel and general office software
- Excellent attention to detail and organizational skills
- Ability to manage multiple deadlines in a fast-paced environment
- Ability to work collaboratively and independently
- Strong communication and follow-up skills
- Ability to multitask and use multiple programs simultaneously
- Ability to commute to Manhattan five days per week
- Active New York State Notary Public commission, or willingness and eligibility to obtain one within six months of hire
- Experience with Dynamics 365 Business Central
- Exposure to intercompany accounting
What We Do
Ambient Enterprises is a national collective of HVAC design, implementation, and service experts, uniting regional HVAC firms to deliver high-performance systems for complex environments. It represents leading manufacturers and provides integrated equipment solutions, custom engineering, airside sales, technical services, repairs, and emergency support. Its work serves healthcare and life sciences, data centers, commercial and institutional buildings, and industrial facilities, focusing on efficient systems that perform reliably across the building lifecycle.
