TITLE
Accounts Receivable Specialist
WHAT YOU WILL ACHIEVE
As part of the Finance team, the Accounts Receivable Specialist plays an essential role in supporting Addgene’s mission by ensuring smooth and accurate financial transactions that allow us to continue providing vital research tools to scientists around the world. By working cross-functionally and maintaining strong customer relationships, this role directly supports our values of constructive collaboration, expanded accessibility, and a supportive culture. The work done here helps maintain the financial integrity needed to sustain and grow Addgene’s global impact.
POSITION REPORTS TO
Senior Accountant, Finance Team
APPROXIMATE START DATE
ASAP
SALARY
$48,000 - $54,000 annually + our amazing benefits!
LOCATION & POLICY ON REMOTE WORK
This is an onsite position that is expected to work 5 days a week out of our Watertown, Massachusetts Headquarters. Our beautiful office space has free, ample parking with a complimentary shuttle from Harvard Square and is on multiple bus lines, with the cost of public transit covered by Addgene,
The Role:
In this role, you will be reporting to the Accountant, working closely with the other Accounts Receivable Specialist, along with our Customer Support and Shipping Operations Specialists on cross functional tasks. This is a terrific opportunity to join a dynamic team and to contribute to an important resource for the scientific community. You will support the Finance team in monitoring and managing accounts receivable and billing. This is a transactional based position requiring a high degree of accuracy. The ideal candidate is organized, hands on, self-motivated, possesses strong attention to detail in repetitive tasks, and can work independently with focused attention.
To Succeed in this Role, You Will:
- Process a high volume of daily receivable transactions including bank wires, ACH payments, checks, and credit card payments
- Manage assigned domestic and international collections to reduce outstanding invoices.
- Monitor accounts to identify outstanding and overdue balances and coordinate collection efforts with the team
- Interact with customers by phone, email and Zendesk to resolve billing or payment issues in a professional and timely manner
- Attend monthly Collections Meeting and provide updates to managers on overdue invoices and issues regarding payment delays
- Initiate and lead projects to improve collection processes
- Organize, update, and maintain Accounts Receivable protocols and files
- Work with cross team peers in developing best practices to improve efficiency and productivity
- Generate ad-hoc reports as requested for team meetings
Job Qualifications
- Bachelor’s or Associate’s Degree
- Excellent written and verbal communication skills
- Detail oriented and highly organized
- Possesses strong attention to detail in repetitive tasks
- Ability to multi-task, prioritize, and work efficiently
- Previous Accounts Receivable and collections experience is a plus
- Experience with NetSuite or other web-based accounting software, ZenDesk, Excel and Google Sheets - is a plus
Skills Required
- Bachelor's or Associate's Degree
- Excellent written and verbal communication skills
- Detail-oriented and highly organized
- Strong attention to detail in repetitive tasks
- Ability to multitask, prioritize, and work efficiently
- Previous accounts receivable and collections experience
- Experience with NetSuite or other web-based accounting software
- Experience with Zendesk
- Experience with Excel and Google Sheets
What We Do
Addgene is a self-sustaining, thriving nonprofit life sciences organization that was created to help scientists share DNA-based research materials called plasmids. Our mission is to accelerate research and discovery by improving access to useful research materials and information. Since its founding in 2004, Addgene has grown and innovated in order to assist the research community by archiving and sharing useful DNA-based research materials and resources (such as plasmids, viral vectors, and recombinant antibodies) with scientists worldwide. Broad availability of these unique research materials promotes the advancement of research in a wide variety of disciplines, including cancer, heart disease, and neurodegenerative disorders, while increasing collaboration within the scientific community. As an “Addgenie”, you will work collaboratively with internal teams to help fulfill this mission, including scientists, software engineers and product developers, renowned customer support teams, scientific content creators, and business development professionals. Together, Addgenies create and enhance opportunities for research scientists to deposit their materials, find products and resources easily on our website, and receive unparalleled support in receiving and expertly using our materials in their own experiments.
Why Work With Us
Addgene is a truly special place to work. We are an inclusive and welcoming group of people from many backgrounds and perspectives. We believe in flexibility, actively supporting professional development, and a strong work/life balance. We value sharing ideas and feedback with each other and the company.
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