Accounts Receivable Specialist

Description

ATMI Precast is looking for an Accounts Receivable Specialist to help manage billing and collections for our commercial construction projects.

This role owns an important part of the project financial cycle: getting customers billed accurately, making sure required documentation is submitted correctly, tracking what is owed, and ensuring incoming payments are applied properly.

You’ll work closely with Project Managers, general contractors, and our accounting team to keep billing moving and receivables current. This is a strong fit for someone who understands construction billing, stays on top of details, and is comfortable following up when something is holding up payment.

Summary

The Accounts Receivable Specialist is responsible for preparing and submitting customer billings, managing accounts receivable for assigned construction projects, monitoring outstanding balances, and processing incoming payments.

This position works directly with general contractors and internal project teams to resolve billing issues, obtain required documentation, track payment status, and help ensure ATMI is paid accurately and on time.

The ideal candidate has experience with commercial construction billing, payment applications, lien waivers, and contractor payment platforms.

Responsibilities 

• Prepare and submit monthly billings and payment applications to general contractors
• Review project contracts and billing requirements to ensure invoices are submitted accurately and on time
• Process AIA-style billings, progress billings, retainage, and final billings as required
• Submit invoices, payment applications, lien waivers, and supporting documentation through customer and contractor portals
• Work with platforms such as Textura, GC Pay, and other construction payment systems
• Monitor accounts receivable balances and project aging reports
• Follow up with general contractors regarding outstanding invoices and expected payment dates
• Identify billing issues, payment holds, missing documentation, or discrepancies that may delay payment
• Coordinate with Project Managers and other internal teams to resolve billing and collection issues
• Track retainage and ensure it is billed and collected at the appropriate stage of the project
• Receive, record, and apply customer payments to the appropriate invoices and projects
• Research and resolve payment discrepancies, short payments, deductions, and unapplied cash
• Reconcile customer accounts and maintain accurate accounts receivable records
• Prepare and process conditional and unconditional lien waivers as required
• Maintain organized billing, collection, payment, and customer documentation
• Communicate professionally with general contractors, customers, Project Managers, and internal accounting staff
• Assist with month-end accounts receivable reporting and reconciliation
• Support collection efforts on past-due accounts
• Perform other accounts receivable and billing duties as assigned

Requirements

• Associate degree in Accounting, Finance, Business, or a related field, or equivalent combination of education and experience
• Previous experience in accounts receivable, billing, or collections
• Construction billing experience strongly preferred
• Experience billing general contractors or working in commercial construction preferred
• Familiarity with progress billing, retainage, lien waivers, and construction payment applications
• Experience with Textura, GC Pay, Sage, or similar construction accounting and payment platforms preferred
• Ability to review contracts and identify customer-specific billing requirements
• Strong attention to detail and accuracy when working with invoices, payments, and financial information
• Ability to manage multiple projects, billing deadlines, and customer accounts simultaneously
• Comfortable following up with customers regarding outstanding payments and resolving billing issues
• Strong organizational and problem-solving skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Excel, Outlook, Word, and other Microsoft Office applications
• Ability to work effectively with Project Management, Accounting, and other internal departments
• Experience in precast concrete, subcontracting, manufacturing, or commercial construction is a plus

Environment and Physical Requirements

• Office-based role within a construction environment
• Ability to sit for extended periods while performing computer and administrative work
• Occasional walking within plant or office areas as needed
• Must maintain professionalism and confidentiality regarding project, financial, and client information
• Full-time role, typically 40+ hours per week
• Occasional early start times or adjusted hours based on project needs