Accounts Receivable Manager

About AA Medical

AA Medical is a provider of sustainable solutions to both the new and resale medical device equipment markets. AA Medical was founded in 2012 to help doctors and surgeons around the world access high quality pre-owned medical equipment at an affordable price. We are proud to consistently connect the world with life sustaining medical equipment and are constantly working towards even more growth.

AA Medical offers a variety of benefits to ensure that our employees feel supported and valued. Here’s a summary of what we offer:

-Unlimited PTO for exempt employees, so you can take the time you need to recharge and enjoy life outside of work.
-3 floating holidays.
-9 observed holidays to spend time with loved ones and celebrate important occasions.
-Medical coverage with HSA and PPO options, so you can choose the plan that works best for you.
-FSA and HSA accounts, as well as dependent care FSA, to help you save on healthcare and dependent care expenses.
-Discounts on pet insurance to keep your furry friends healthy.
-Delta Dental and Delta Vision insurance offerings.
-Short term and long term disability coverage through Principal, to provide financial protection in case of unexpected events.
-EAP (employee assistance program) through Principal, to provide confidential support and resources for personal and work-related challenges.
-Pet friendly office in Mokena, to make your furry friends feel welcome and at home.
-4% 401(k) company match after 30 days

About the role

The AR Manager will support the day-to-day sales and payments of AA Medical. Additional responsibilities will include maintaining accurate financial records, and monitoring multiple various cash platforms (e, g., bank accounts and payment processers). This role will also be responsible for working with the AA Medical sales department on proper application of customer payments/deposits and customer account reconciliation along with coordinating outreach with customers on past due balances. The ideal candidate will have a strong understanding of accounting principles, excellent analytical skills, and a proactive approach to problem-solving.  Experience managing a team, on-shore or off-shore, a strong plus.

Minimum Requirements:

• Bachelor’s degree
• Minimum 3+ years of experience in accounts receivable, billing or collections
• Experience with ERP/account systems (e.g. NetSuite experience strongly preferred, Sage Intacct, Oracle, SAP, QuickBooks, etc.)
• Proven track record of improving AR Processes and managing high-volume transactions.

Key Responsibilities

• General ledger / trial balance maintenance:
• • Daily review of financial transactions, including wire and ACH transactions through the Company’s operating bank accounts and payment processer interfaces (e.g. PayPal, eBay, Stripe and VersaPay, etc.) to ensure proper coding into the Company’s trial balance in NetSuite.

• Accounts Receivable:
• • Timely correspondence with the Company’s sales representatives to confirm customer payments are applied to appropriate sales orders/invoices linked with customer accounts.
  • Manage and review customer payment terms, ensuring compliance with company policies and agreements.
  • Monitor customer deposit balances and ensure proper communication is maintained with internal and external parties of available customer balances and amounts owed on invoices
  • Monitor A/R balances and follow-up on past due balances with customers, where applicable.
  • Audit customer invoices, identify discrepancies, and work with sales representative to solve any discrepancies, where applicable.
  • Reconcile customer payments to invoices and AR reports, investigating discrepancies as necessary. Manage and improve customer set-up and credit approval process with the finance department and sales department. 

• Financial Reporting Support:
• • Assist in month-end, quarter-end, and year-end close processes, including preparing journal entries and reconciling accounts.
  • Prepare cash account reconciliation in conjunction with the month-end close process
  • Perform monthly account reconciliation of the AR Aging and other applicable receivable accounts

• Audit and Compliance:
• • Maintain organized records and documentation to support internal and external audits. Assist with preparing documents for audits, tax filings, and regulatory compliance.
  • Perform sales & use tax filings in applicable jurisdictions

• Process Improvement and Coordination:
• • Assist with new vendor set-up for new customer onboarding
  • Identify opportunities for process improvements to streamline daily accounting operation, across multiple locations and subsidiaries

• Other Ad Hoc Tasks:
• • Back up for other team members as needed during their PTO
  • Assist with integrating financial records and systems from newly acquired companies into AA Medical’s accounting systems. Help with data entry and reconciliation as part of the post-acquisition financial integration process.

Skills:

• Strong attention to detail and accuracy.
• Excellent problem-solving and decision-making abilities.
• Ability to prioritize and manage multiple tasks in a deadline-driven environment.
• Demonstrated ability to improve cash flow and reduce past-due accounts.
• Strong understanding of AR best practices
• Familiarity with automated billing systems, lockbox processing, and cash application tools.
• Experience with reconciliation, month-end close, and financial reporting
• Ability to analyze AR aging, DSO (Days Sales Outstanding), and collection trends.

Benefits:

• 401(k)
• Health, Vision, and Dental insurance
• Flexible schedule
• Generous PTO and Holiday Calendar
• Pet Friendly Office