Accounts Receivable Billing Specialist, Sr.

Worker Type

Job Description
 

Summary

The Accounts Receivable Billing Specialist, Sr. will be responsible for managing and tracking customer account data, issuing and delivering invoices to government (and commercial) customers, processing credit and/or adjustments, application of cash receipts, providing various data reports upon request, and support the A/R Manager in overseeing billing and collection activity.

Position Responsibilities

• Prepare, review, and submit accurate and timely invoices for government contracts, ensuring compliance with FAR, CAS, and internal company policies.
• Manage billing for various contract types, including FFP, CPFF, T&M, and other government contracting types, ensuring adherence to contract terms and conditions.
• Manage billing for non-government commercial customers as needed.
• Collaborate with Program Managers, Contracts, Finance, and other cross-functional teams to ensure that billing processes align with contract terms, project milestones, and client expectations.
• Conduct regular reviews of contract documentation, billing files, and backup documentation to support billing accuracy and compliance.
• Reconcile billing discrepancies and resolve billing issues with government agencies, auditors, and internal stakeholders.
• Maintain and update billing procedures and policies to ensure alignment with current regulations and best practices in government contracting.
• Support audits and prepare documentation for incurred cost submissions, contract closeouts, and other compliance requirements as needed.
• Analyze and report on billing and collections metrics, identifying trends, risks, and opportunities for process improvement.
• Serve as a subject matter expert on government billing and provide guidance to junior team members as required.
• Serve as a mentor and help train other members of the team.

Basic Qualifications (Required Skills & Experience)

• Bachelor’s degree in Accounting, Finance, Business, or a related field.  Relevant experience may be considered in lieu of a degree.
• 6+ years of experience in accounting, finance, or related Accounts Receivable function.
• 3+ years of experience in government billing and strong experience with government contracting.
• In-depth knowledge of FAR, CAS, and various government contracting types, including FFP, CPFF, and T&M.
• Strong analytical skills with experience in invoice preparation, reconciliation, and reporting.
• Proficiency in accounting and billing software.  Oracle Fusion Cloud experience preferred.
• Proficiency in Microsoft Office, including an intermediate level of proficiency in Excel.
• Detail-oriented with strong problem-solving skills and the ability to manage competing priorities in a deadline-driven environment.
• Excellent communication and interpersonal skills for effective collaboration with cross-functional teams and government clients.

Preferred Qualifications (Desired Skills & Experience)

• Experience working in a publicly listed company with a solid understanding of Sarbanes-Oxley controls and compliance.
• CPA, CMA, or related professional certification is a plus.
• Experience in a defense contracting or highly regulated industry.
• Familiarity with DCAA audits and government compliance audits.

Physical Demands

• Ability to work in an office environment.
• Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard.

Special Requirements

• U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.

The salary range for this role is:

AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits:  AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown.  For more information about our company benefit offerings please visit:  http://www.avinc.com/myavbenefits.

We also encourage you to review our company website at http://www.avinc.com to learn more about us.

Principals only need apply.  NO agencies please.

Who We Are

Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we’ve been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world’s most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution’s permanent collection in Washington, DC.

Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty – and succeed.

What We Do

Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems.  Agencies of the U.S. Department of Defense and allied military services use the company’s hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition.

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.

ITAR