System High Corporation delivers the most advanced protection and secrecy solutions to secure and strengthen critical missions, programs, operations, and intelligence activities. We are seeking a motivated Accounts Payable Specialist to join our accounting team to help contribute to our success and help us solve problems with innovation through intelligence.
System High Corporation Accounts Payable Specialist is responsible for the timely and accurate processing of Accounts Payable functions for the organization. The position reports to the Accounts Payable Manager and provides support to all departments relating to accounts payable needs. The Accounts Payable Specialist must have excellent problem solving/judgment skills and exceptional attention to detail and accuracy. Must be able to work independently with little supervision and make decisions with minimum direction. Must be able to work in a fast-paced, growing environment and must have a high sense of urgency to meet deadlines in a timely manner. Ability to think and work effectively under pressure yet within processes. This position has heavy contact with employees and vendors.
To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily:
Expense reports (majority of workload):
- Review all employee travel and non-travel receipts for compliance with U.S. Government travel regulations, company policy, account coding, approval and proper documentation with timely processing turnround for payment. This task requires working knowledge of JTR/FTR and company policy and strict adherence to deadlines.
- Expense report processing also involves portions of the Training & Communications tasks, listed below.
Accounts payable:
- Review vendor invoices for appropriate amount, account coding, approval and documentation prior to entry, enter into the accounting system (Costpoint 8).
- Prepare/Process (or assist with) the Accounts Payable weekly ACH/check run. Ensure payments are issued in an accurate and timely manner.
- Adhere to procedures for filing detailed information for each transaction for audit-readiness and billing purposes.
- Maintain vendor files, both in Costpoint and electronic documents; filing of same
- Validate vendor statements and inquiries, investigate discrepancies.
- Prepare and file (or assist with) IRS Form 1099s.
- Reconcile GL accounts and Credit Card accounts.
- Assist with financial and DCAA audits as requested.
Training of others, communications, and other:
- Communicate with employee travelers for problem solving purposes via email, phone and video regarding booking travel in Concur, completing expense reports in Concur, and FTR / JTR / company policies.
- Trouble shoot, problem solve and communicate with vendors, employees and other team members regarding resolving AP related issues.
- Train staff to use Concur Travel and Expense system (individual or group sessions).
- Develop and maintain guides for employee self-help portal for expense report related subject matters.
- Adhere to deadlines for internal and external deliverables.
- Act as trusted colleague to AP team and entire Finance team regarding timely and accurate transactions that support financial statements.
- Other duties as assigned.
- High degree of accuracy and attention to detail
- Exceptional organizational skills
- Excellent oral and written communication skills
- Ability to think and work effectively under pressure, employing a sense of urgency when warranted
- Ability to handle multiple tasks at once (task switching and re-prioritizing) to meet multiple deadlines
- Strong MS Office skills to include Outlook, Word and Power Point, and advanced Excel
- Experience and background in Gov Con Accounting, and working knowledge of JTR/FTR
- Superior oral and written communication skills, excellent interpersonal skills, and advanced computer skills
- Strong problem-solving abilities, and ability to pick up and adapt to new concepts and technologies quickly.
- Excellent follow-up skills
- Dependability for the task and for the team is a must
- Deltek Costpoint and SAP Concur experience preferred
Clearance Requirement
No Clearance Required.
- Ability to obtain a Top-Secret government security clearance is required.
Years of Experience/Education Requirements
- Accounting or Finance degree preferred but not required with substantial experience.
- Experience in accounting or finance roles (5+ years)
Additional Information
- This job description is not designed to cover or contain all job duties required of the employee. There may be additional activities, duties and/or responsibilities that are required for this position that are not listed in this job description.
- In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
- System High is a Military friendly employer. Our extensive work on behalf of the U.S. government offers those who have served in uniform an opportunity to continue to serve their country in a new and exciting way while enjoying a successful civilian career.
- System High values the power and strength of diverse backgrounds on the culture and performance of our company. We strive to maintain an inclusive culture to encourage each employee to bring their whole self to the mission.
- System High Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, veteran status, or any other characteristic protected by law. We are proud to be an equal opportunity workplace.
- If you require a reasonable accommodation to apply for a position with us, please email [email protected].
- Legal notices can be viewed on the following PDFs: Know Your Rights: Workplace Discrimination is Illegal; EPPA Notice; FMLA Notice
Warning: Beware of recruitment scams: System High will never request money or personal purchases during the hiring process. Verify all communications come from a systemhigh.com or msg.paycomonline.com email address.
Skills Required
- 5+ years experience in accounting or finance roles
- Ability to obtain Top-Secret government security clearance
- Experience and background in Government Contracting accounting; working knowledge of JTR/FTR
- Strong Microsoft Office skills including advanced Excel, Outlook, Word, PowerPoint
- High degree of accuracy, strong organizational skills, excellent oral and written communication
- Experience with accounts payable functions (invoice review, ACH/check runs, 1099s, reconciliations)
- Deltek Costpoint (Costpoint 8) experience
- SAP Concur (Concur Travel and Expense) experience; ability to train users in Concur
- Accounting or Finance degree
- Experience assisting with financial and DCAA audits
