The Role
Processes accounts payable invoices and vouchers using NetSuite and Yardi, verifies purchases and supporting documents, codes expenses to general ledger accounts, obtains approvals, maintains vendor and ACH records, prepares checks, and supports special projects including inventory setup and variance reporting.
Summary Generated by Built In
About CalamosCalamos is a diversified, global asset and wealth management firm offering a wide range of innovative investment strategies. As one of the top liquid alternative asset managers in the world, Calamos maintains dedicated investment teams across all asset classes, with global research capabilities and access to specialized private and public markets. Calamos offers investment strategies and personal wealth management solutions through separately managed portfolios, mutual funds, ETFs, closed-end funds, private funds, and UCITS funds. Clients include major corporations, pension funds, endowments, foundations, and individuals, as well as the financial advisors and consultants who serve them. Headquartered in the Chicago metropolitan area (with offices in both Naperville and Fulton Market in Chicago), the firm also maintains offices in New York, San Francisco, Milwaukee, Portland, and the Miami area.Summary of the RoleThe Accounts Payable Specialist accurately codes and records expenses, entering invoices/vouchers into NetSuite and Yardi for payment processing. This position also prepares payments with proper documentation for signature and maintains up to date contact files.Primary Responsibilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
- Scans all invoices and related documents and places them in the NetSuite workflow.
- Matches all invoices with purchase orders, receives documents, packing slips, etc.
- Ensure that all bills represent authorized, legitimate purchases
- Accurately codes and records expenses to the correct cost center / general ledger account and obtains appropriate department head approvals.
- Enters invoices/vouchers into NetSuite and Yardi for payment processing in a timely manner; pays special attention to vendors offering cash discounts.
- Maintains up to date vendor files and ACH information.
- Prepares signed checks for mailing in a timely manner.
- Assists in special projects as needed, such as inventory system set up and variance reporting and follow up.
- Two Year College Degree in Accounting or equivalent work experience required
- Two years of experience in Accounts Payable
- Must be proficient in Microsoft Excel.
- NetSuite experience or similar systems experience required.
- Strong verbal and written communication skills.
- Excellent organization, multi-tasking, prioritizing, and teamwork skills.
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- Two-year college degree in Accounting or equivalent work experience
- Two years of accounts payable experience
- Proficiency in Microsoft Excel
- Experience with NetSuite or similar systems
- Strong verbal and written communication skills
- Excellent organization, multitasking, prioritization, and teamwork skills
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The Company
What We Do
Calamos is a diversified, global asset and wealth management firm offering a wide range of innovative investment strategies. As one of the top liquid alternative asset managers in the world, Calamos maintains dedicated investment teams across all asset classes, with global research capabilities and access to specialized private and public markets. Calamos offers investment strategies and personal wealth management solutions through separately managed portfolios, mutual funds, ETFs, closed-end funds, private funds, and UCITS funds. Clients include major corporations, pension funds, endowments, foundations, and individuals, as well as the financial advisors and consultants who serve them. Headquartered in the Chicago metropolitan area (with offices in both Naperville and Fulton Market in Chicago), the firm also maintains offices in New York, San Francisco, Milwaukee, Portland, and the Miami area.
