Accounts Payable Specialist

Division:  Facilities Maintenance

Reports to:  Office Manager

Worksite:  Facility Center

LLBO Status:  Non-exempt

Safety Sensitive:  No

License/Certification Requirements:  Valid MN Driver’s License, current insurance or be insurable.

Summary:   Responsible for the financial processing of payables transaction for Facilities Maintenance.  Duties include daily invoice processing, ensuring invoice payments for goods and services are adequately documented, reflected in the proper accounting period, and remitted in accordance with vendors terms; preparation of accounts payable reports as required, which may include vendor payment reports.

Education Requirements and Experience:

High School Diploma or General Education Diploma (G.E.D).

Associate’s degree in an accounting field is preferred.

Previous experience in an accounts payable or similar accounting role is required.

Additional Qualifications and Skills:

Good attendance and punctuality is a must.

Proficiency with accounting software, Microsoft Excel and Word, and data entry is essential.

Excellent oral/written communication and customer service is a must.

Ability to work independently and prioritize a heavy work load is necessary.

Strong attention to detail, organizational skills, and analytical abilities are crucial for accuracy and efficiency.

Supervisory Duties:

None

Duties/Responsibilities:

Cover the front desk when needed.

Answer and direct phone calls and give necessary information to callers.

Receive, verify, and process vendor invoices for payment, including matching them against purchase orders and receipts and ensure payment to vendors in a timely manner.

Ensure payments comply with company policies and internal controls, and assist with sales tax reporting and audits.

Reconcile discrepancies between invoices, purchase orders, and payments.

Maintain accurate and organized records of all account payable transactions, including invoices, payments, and account ledgers.  

Develop and maintain relationships with vendors to resolve payment issues, answer inquiries, and ensure a good working relationship.

Responsible for keeping work area neat and orderly.

Attend all mandatory meetings and trainings as required.

Maintain confidentiality and professional ethics at all times.

Understanding and sensitivity to Native American culture.

Adhere to policies governing staff conduct.

All other related duties as assigned.

Physical Requirements:

Sedentary work.

Subject to internal working conditions.

Non-smoking environment.

DOQ