Accounts Payable Specialist (Hybrid)

About Us 

At SimplePractice, we are improving access to quality care by equipping health and wellness clinicians with all the tools they need to thrive in private practice. 

More than 250,000 providers trust SimplePractice to build their business through our industry-leading software with powerful tools that simplify every part of practice management. From admin work to clinical care, our suite of innovative solutions work together to reduce administrative burden—empowering solo and small group practitioners to thrive alongside their clients. 

Recognized by MedTech Breakthrough as the Best Practice Management Solution Provider in 2024 and the Digital Health Awards in 2023, SimplePractice is proud to pave the future of health tech.

The Role

We are looking for a dedicated and organized Accounts Payable Specialist to join our finance team. This role is a vital part of our accounting operations, responsible for managing the full accounts payable cycle. The ideal candidate will be a detail-oriented professional who can handle high-volume invoice processing, maintain strong vendor relationships, and contribute to continuous process improvements.

The Accounts Payable Specialist will play a key role in ensuring the accuracy and timeliness of all payments to our vendors. This position requires a proactive approach to problem-solving and a commitment to maintaining a robust and efficient accounts payable function.

Responsibilities

• Process high-volume vendor invoices, ensuring all invoices are properly coded, authorized, and entered into the financial system accurately and on time.
• Manage the full accounts payable cycle, including receiving invoices, verifying approvals, and processing payments (checks, ACH, wire transfers).
• Perform regular reconciliations of accounts payable ledgers and vendor statements.
• Act as the primary point of contact for all vendor inquiries, resolving discrepancies in a professional and timely manner.
• Prepare weekly and ad-hoc payment runs to ensure vendors are paid according to their terms.
• Assist in the month-end closing process by preparing accounts payable accruals and related journal entries.
• Ensure compliance with company policies and internal controls, and assist with documentation for financial audits.
• Identify and implement opportunities to improve and automate accounts payable processes.
• Develop and report out accounts payable KPI and metrics
• Collaborate with internal teams (procurement, operations, etc.) to resolve invoice and payment issues.
• Maintain organized and accurate vendor files and payment records.
• Support ad-hoc projects and reporting as needed.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field.
• Proficient at speaking english in a professional environment.
• 7+ years of accounts payable experience in a high-volume environment.
• Proven experience with major accounting software or ERP systems; NetSuite, Zip, Brex, and FloQast experience is a plus.
• Strong knowledge of accounts payable principles and general accounting procedures.
• Excellent attention to detail and a high degree of accuracy.
• Ability to prioritize tasks, manage time effectively, and meet tight deadlines.
• Strong communication and interpersonal skills for building and maintaining positive vendor relationships.
• Proficiency in Google and  Microsoft Office Suite, especially Excel.

Base salary is one component of total compensation. Employees may also be eligible for an annual bonus or commission. Some roles may also be eligible for overtime pay.

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